Upholstery software and CRM
RegiaPro is upholstery software that follows every sofa, armchair or curtain from the client’s first message to the return: quotes, advances and invoices in the business software, and in the CRM who’s waiting for an answer, who needs a call back and what’s held up in the workshop. “Upholsterer” is already selected in the steps.
Built for more than 50 trades: this one is already set up for yours
Second fitting: Thursday
measurements and dates on the client record
Today in RegiaPro
Example with made-up data
12
Enquiries
+3 this month
5
Fittings booked
this week
€2,100
Deposits
+2 this month
Measurements taken and saved on the record
10 min ago
Second fitting booked for Thursday
yesterday
Job ready for delivery
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for Upholstery software and CRM are already switched on. Switch on what you really need: we’ll pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
An upholsterer’s work takes up space: three stripped-down sofas, a row of chairs without seats, two armchairs waiting for the velvet on order. Behind every piece there’s a person who wants to know how much they’ll spend and when they’ll get it back, and a fabric chosen from a sample book that has to be remembered with its code. Good upholstery software keeps pieces, people and figures together. RegiaPro runs in the browser, on the workshop computer or on your phone in the van, and costs from €19.90 a month.
What you’ll find inside RegiaPro: from measurements to delivery
One program for clients, fittings, documents and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
Measurements and fittings
Measurements in the client’s record, fittings with their dates, right up to delivery.
How it works -
Several versions of the quote
The client changes their mind? From the same record you prepare a new quote with its own number: the earlier one stays as it was.
The quote -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Sofa, armchair, chair and curtain upholstery: all in the same workshop
RegiaPro suits the craft upholsterer who works alone or with a seamstress, with private clients and the odd restaurant or hotel. The jobs that come into the workshop are of five kinds.
The sofa to re-cover
The most common and the most debated: the price depends on the fabric, on whether the padding is redone or kept, on collection from home. The client usually wants to see more than one proposal.
The antique armchair
A frame to clean, springs to re-tie, horsehair, a fabric suited to the period. An object of sentimental value that stays in the workshop for weeks.
Chairs for a restaurant or a home
Six, twelve, thirty identical seats to redo, often with a request to return them in batches so the dining room isn’t left empty.
Made-to-measure curtains
Site visit, measurements of every window, choice of fabrics and systems, making up, fitting. Here the job ends at the client’s home, at a set time.
Headboards, cushions, upholstered benches
Custom jobs that start from a photo on Instagram and a measurement sent by message.
Where to start: the pieces already in the workshop
With the pieces you already have in the workshop: one record for each, with the client’s name, the agreed price, the advance and the day promised for return. That same evening you know how much the clients with furniture at your place owe you.
CRM for upholsterers: re-covering sofas and armchairs from collection to return
In upholstery, money gets lost in three specific places, hardly ever at the bench. RegiaPro’s CRM keeps them in front of you.
The sofa price given over the phone
“Roughly nine hundred” turns into an argument when the balance is due. In RegiaPro the figure you gave the client comes out as a PDF quote from their record, with the fabric and the work written in the note. If the client doesn’t reply, the record comes back among the people to contact three days after sending, then at seven, fourteen and thirty days.
The top of a real RegiaPro record, filled in with an invented name taken from another business: three boxes with the date, the day to get back to them and the amount still to receive; scrolling down, the ready-written texts that open in WhatsApp.
The armchair on hold waiting for velvet
An armchair that’s been waiting for its fabric for a month, and the client calling to ask how it’s going. Once the job is confirmed, the return date sits in the calendar linked to Google or iCloud; whatever has to happen before, like “chase the supplier for the velvet”, you write in the important note and it reaches you as a reminder seven days before that date.
The sofa transport nobody accounts for
Collecting a sofa from a third floor and bringing it back costs time and diesel. On the record you enter the client’s town or address and RegiaPro works out the round-trip travel with your mileage and hourly costs; in the Report it goes among the year’s costs, next to collaborators and out-of-pocket costs.
Where your sofas come from
Every record has its source: the furniture shop that sends you clients, Instagram, word of mouth in the neighbourhood. In the Report, channel by channel, you see how many confirmed jobs and how much income they brought in over the year.
Re-covering a sofa in the software: three fabrics, three quotes, one choice
How much does it cost to re-cover a sofa? It depends on the fabric, which is why it pays to show the client the alternatives on paper. Let’s follow a three-seater sofa in RegiaPro. The case is invented: the client, the dates and the prices don’t come from any upholsterer’s workshop.
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Photos of Paola’s sofa arrive on WhatsApp
On 5 September Paola writes on WhatsApp: she has a three-seater sofa with sagging cushions and sends four photos. You open her record with “word of mouth” as the source and attach the photos she sent you. In the notes: three-seater sofa with two seat cushions and three back cushions, rounded arms, seat foam to replace.
Follow-ups and messages -
The performance fabric chosen and Paola’s advance
On 12 September Paola chooses the performance fabric. You set the record amount to €910 and, from the Pro plan, print the workshop contract: in the template you wrote that cut fabric can’t be returned and that finished pieces must be collected within thirty days. RegiaPro fills in name, date, total, advance and balance. Paola signs and leaves €300 by debit card: you record the deposit and set the record to “Confirmed”, with 10 October as the return date.
The contract, from the Pro plan -
Collecting the sofa
On the record you enter Paola’s town, and the round-trip travel works itself out: €24 in kilometres, diesel and time, based on the costs you’ve set. On 16 September you load the sofa into the van and attach a photo of the already scratched arm, so the scratch is documented before the work.
The figures of each job -
Eleven metres of fabric and new foam
Eleven metres of fabric and the new foam cost you €350: they go under the sofa’s out-of-pocket costs, with the note “performance fabric and foam, Paola’s sofa”. The cushion covers are sewn by an outside seamstress: on the record, her name and €80. In the important note you write “check the cushion zips”: the reminder appears on 3 October.
The figures of each job -
The sofa goes back to Paola’s home
On 8 October the sofa is ready. From the record you open WhatsApp with the message you’ve prepared to arrange the return and add the time. On 10 October you take it back to Paola’s home, and she pays the €610 balance by bank transfer. From Pro you issue the €910 invoice, with the next number of the year.
Invoices and payments in the plans
The numbers on Paola’s sofa (invented data)
Price €910: €300 advance and €610 balance. Outgoings recorded on the job: €350 in materials, €80 for outside sewing, €24 in travel. Working it out with the figures on the record, €456 is left to the workshop, before tax and the hours spent stripping and re-covering. Documents: three quotes, one contract, one invoice.
Cotton, velvet or performance fabric: three proposals for one sofa
On 9 September Paola drops into the workshop to look at the sample book and narrows the choice to three fabrics. For each fabric you update the figure on Paola’s record and generate a quote: RegiaPro gives each one its own number and keeps them all, so Paola can compare them calmly at home.
| Quote | Fabric and work described in the note | Price |
|---|---|---|
| 31/2026-P | heavy plain cotton, new seat foam, collection and return | €820 |
| 32/2026-P | corduroy velvet, new foam, new wooden feet, collection and return | €1,040 |
| 33/2026-P | washable performance fabric, new foam, collection and return | €910 |
Sofa fabrics: sample book, codes and metres on the client record
Fabric is the decision clients come back to most often, and the detail most easily lost between the sample book and the order to the supplier. In RegiaPro it stays written where you look for it.
The fabric sample chosen for the sofa
Supplier, collection, code and colour in the record note; the photo of the sample laid on the sofa among the attachments. If the client changes their mind, the new photo goes next to the old one.
The metres of fabric worked out by the upholsterer
You work out the metres needed yourself, as always, and write them in the notes together with the direction of the pattern or the cord. When you order the fabric, you know how much you’d planned for.
Furnishing fabric brought in by the client
It happens with people who bought a furnishing fabric elsewhere. In the notes you write how many metres they gave you and in what condition; in the contract you can state that the finish depends on the fabric supplied.
When the roll arrives in the workshop
The message “the fabric has arrived, we can come and collect the sofa” you keep among your WhatsApp texts. From the client’s record it opens ready-written and you send it yourself when the roll is on the bench.
How much the fabric for that sofa cost
The price paid to the supplier for that sofa goes under the record’s out-of-pocket costs. Read next to the price of the sofa, it tells you straight away whether a very expensive fabric left you the margin you expected; in the Report it goes into the month’s costs.
Chair upholstery and armchair re-covering: many pieces, one account
Chairs almost always arrive in groups, armchairs almost always on their own. Two different ways of filling the workshop, which in RegiaPro you follow with the same record.
Twelve chairs from a trattoria
A single record: on the record the price for all twelve, in the quote note the work per chair and the fabric chosen. The invoice is wanted by the company that runs the restaurant: in “Who the documents are addressed to” you enter company name, VAT number and recipient code, while the quote stays in the name of the owner you spoke to.
Chairs returned six at a time
The restaurant can’t be left without chairs: you collect six at a time. Each batch returned can become a balance instalment, recorded with its date, and on the record you see how much is left for the other six chairs.
The family armchair
Before stripping it you attach photos of how it arrived, from the front, the side and under the seat. In the notes you write what you found when you opened it: springs to re-tie, webbing to replace, a broken slat. If the job grows, you prepare a second quote with the new figure and the first stays as a reference.
The carpenter and the seamstress who help the upholsterer
The carpenter who re-glues the frame or the seamstress who does the piping: on the record the collaborator’s name and cost, which in the Report is added to the year’s costs.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Made-to-measure and Roman blinds: measurements, fitting and appointment
Curtains take the upholsterer out of the workshop twice: for the site visit and for the fitting. It’s the job where accurate measurements and turning up on time matter most.
The window survey for curtains
In the record notes, the measurements of every window, the type of fixing, the distance from the ceiling; among the attachments, photos of the windows with the tape measure against them. The client’s town is also used to work out the travel.
The curtain quote window by window
On the record the total; in the quote note each window with its system: linen Roman blind in the kitchen, gathered curtains in the living room, iron pole in the bedroom. In the PDF the client reads the overall figure and below it the list room by room.
Curtain fitting day
On the record you enter the date and time of the fitting. With the job confirmed the appointment appears in your Google or iCloud calendar, and if you move it from your phone the record updates itself a few minutes later.
The message before you arrive with poles and curtains
Among your WhatsApp texts you keep the fitting notice: time, a request to clear the windows, a number to call you if something comes up. The day before you send it from the record.
Upholstery software: template software, invoicing program or CRM?
On 14 September 2026 we searched for “upholstery software” and read the top pages. There are few results: pages for craft business software built on a template shared by many trades, programs that do e-invoicing and a design and automatic cutting program. None of the pages we read described collecting a sofa or choosing a fabric.
| Template business software for craftspeople | Invoicing program | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Craftspeople in many trades, with stock and delivery notes | People who mainly need to issue e-invoices | Upholsterers who look after clients, fabrics and returns |
| What it handles | Quotes, job sheets, stock, delivery notes, invoices | Invoices, due dates, simplified bookkeeping | Clients, photos of pieces, quotes, contracts, advances, return and fitting dates, invoices, job costs |
| Price | On one page, €60 plus VAT every six months | On one page, from €7 to €19 a month plus VAT | From €19.90 a month |
| Where it's used | On the office computer | Online | In the browser, in the workshop and on your phone |
RegiaPro is right for your upholstery business if
- you want to show clients several fabrics with several quotes, without getting muddled;
- you have pieces in the workshop and need to know who’s waiting for what;
- transport and materials for each job have to go into the account.
In the upholstery workshop, from day one
- one record for each sofa, armchair or set of chairs, with photos;
- quotes for every fabric you propose, and from Pro contracts and invoices already filled in;
- returns and fittings in the calendar, WhatsApp messages ready-written.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro upholstery software costs
Prices shown clearly on the website. An upholstery workshop usually chooses between three plans, after the free trial.
Start for those who re-cover a few sofas a month
€19.90 a month or €199 for a whole year. Unlimited client records, automatic follow-ups, ready-made WhatsApp messages and ten quotes a month: enough if you re-cover a few sofas a month and prepare your tax documents elsewhere.
Pro for the upholstery workshop that works all year
€34.90 a month or €349 for a whole year. PDF contracts to sign before stripping the sofa and invoices numbered year by year, including for the company that runs a restaurant.
Studio for the upholstery workshop with e-invoicing
€59.90 a month or €599 for a whole year. Compared with Pro, the workshop also gets invoices in XML format to send to the SdI and the annual summary for the accountant.
The free trial on your next sofa
Fourteen days with Full, no card needed. Workshop access opens by itself as soon as you confirm your email; when the trial ends, you keep the plan you need or you stop.
Full, at €44.90 a month, gives much more space to those who store videos for their clients: the table of the five plans is on the pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
Upholsterers’ frequently asked questions about business software and CRM
The client sends me photos of the sofa on WhatsApp: where do I keep them?
You save them from your phone and attach them to their record, once you’ve created it: images up to 15 MB each. They stay there with the notes and quotes, and you reopen them when you go to collect the piece or when you need to remember in the workshop how it looked.
Can I do several quotes with different fabrics for the same sofa?
Yes. For each fabric you change the record amount and prepare a quote with the details in the note. Each one gets its own number and stays archived with its figure; when the client chooses, you set the record amount to the price of the chosen fabric.
How do I charge for transporting the sofa?
On the sofa’s record you enter where the client lives: RegiaPro works out round-trip kilometres, time, diesel and tolls with the costs you’ve set in “Settings”. If you hire a van, you add the hire under the out-of-pocket costs of the same job.
Twelve chairs for a restaurant: one record or twelve?
A single record with the overall price and the details in the quote note. If you return them in batches, each payment becomes a balance instalment; the invoice, from the Pro plan, can go to the company that runs the restaurant.
The client brings their own fabric: how do I record it?
In the record notes you write the metres received, the type of fabric and its condition, and attach a photo of the roll. In the contract template you can add a sentence about the finish of client-supplied fabrics, which will appear in every contract printed.
How do I let the client know the piece is ready?
You prepare the return message once among your WhatsApp texts, including a request to confirm the day. When you open it from the sofa’s record, the message appears in WhatsApp with the client’s name already filled in: a quick check and you send it.
Can I record the time of the curtain fitting?
Yes. On the record you enter the day and the start and end time of the fitting. When the job is confirmed the appointment goes into the linked calendar, so you see it on your phone together with your other appointments.
At the end of the month, how do I see how much I still have to collect?
On each record you’ll find the advance and the instalments recorded, with what’s still due. Adding up all the jobs, RegiaPro shows you how much is still to be collected, and the Report brings together income and costs of the confirmed jobs.
Written in mid-September 2026, with the features checked in RegiaPro on the 14th; Paola and her sofa are an invented case; for template business software, invoicing programs and automatic cutting we report what their websites stated on that date. If in the workshop you notice a difference between this page and the software, let us know at info@regiapro.it and we’ll correct it.
Try the CRM for upholsterers on your next sofa to re-cover
Create the record for the next client who sends you photos of a sofa and take it all the way to the return: in two weeks you’ll see whether quotes, advances and collections weigh on you less. Full is switched on for the whole trial, and you choose the plan at the end.
Trades you often cross paths with: carpentry software, picture framer software, restorer software. The list of people who work to order is on the who it’s for page.