Makeup artist booking software and CRM
RegiaPro is makeup artist booking software built for makeup artists and hair stylists who work weddings: the business side handles quotes, deposits and invoices, the CRM handles brides, trials and follow-ups. “Makeup and hair” is already selected: switch on only the parts you use.
Built for more than 50 trades: this one is already set up for yours
Saturday 13 June: already booked
you see it before you write the quote
Today in RegiaPro
Example with made-up data
18
Enquiries
+6 this month
11
Dates confirmed
+3 this month
€3,450
To be collected
2 deposits on the way
New enquiry for 13 June
2 min ago
Contract signed, deposit recorded
yesterday
WhatsApp reminder ready for tomorrow
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for makeup artist booking software and CRM are switched on. Turn on what you really need: we’ll pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
Makeup artist booking software has to carry a whole wedding season: the bride who writes in autumn for the following June, the trial in March, the mother and the maid of honour added along the way, the villa forty minutes from home. RegiaPro keeps it all on one record per bride, from your phone’s browser, from €19.90 a month.
What you’ll find inside RegiaPro: from enquiry to the day of the event
One program for enquiries, documents, payments and the working day. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
The day of the event
The stops of the day with checked addresses and the time to leave, worked out on the traffic expected for that day.
The working day -
Delivery galleries
Photos delivered with your own link, with a password and an expiry date: the client views and downloads.
RegiaPro Gallery -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Makeup artist booking software: which makeup artists and hair stylists it’s for
RegiaPro works best for people who do makeup and hair away from the salon, for a specific day and a specific person. These are the four ways of working it handles best.
Freelance bridal makeup artists
You work by appointment, often on your own, and Saturdays in May and June get booked many months ahead: the date is the first thing you sell.
Hair stylists for bridal updos
A bridal updo comes with a trial, accessories, a veil and sometimes a second touch-up before the reception: details that need writing down, not remembering.
Makeup artist and hairdresser as a pair
One does makeup, the other does hair, but the bride gets a single quote: what your partner costs is noted on the job, not in a chat.
Makeup for shoots and corporate events
Photo shoots, fashion shows, gala dinners: fewer trials, tighter schedules and often a company paying instead of the person you’re making up.
Where a makeup artist loses time between brushes and deposits
You know your brushes better than anyone. What slips away in the months of waiting is everything else: who has already paid the deposit, what time you need to ring the bride’s doorbell, how many guests have been added. The business side tracks money and documents; the CRM side tracks people and when to get back to them.
The first afternoon: brides already booked into the software
Start with the brides already booked for next season: one record each, with the wedding date, the time you start and the deposit received. From there the calendar shows the Saturdays that are taken, and the “Free dates” panel the Fridays, Saturdays and Sundays still to sell, month by month.
CRM for makeup artists: bride enquiries, from first message to deposit
RegiaPro’s CRM side remembers people for you. The table shows the six moments when a bridal makeup booking usually slips away, and where in the software you find it again.
| When it happens | What you risk | Where you find it in RegiaPro |
|---|---|---|
| The bride writes on Instagram in October | the message disappears under the ones that arrive after it | her record: name, number and “Instagram” as the source |
| She sends you photos of her dream makeup | they stay among the screenshots on your phone | saved on her record as images, up to 15 MB each |
| She gets the proposal and doesn’t reply | in January nobody remembers to look her up | on the follow-up list three, seven, fourteen and thirty days after sending |
| The mother and maid of honour join | the number of people changes only by word of mouth | in the notes and in the accepted offer, which goes into the PDFs |
| She pays the deposit by bank transfer | the receipt stays in online banking | deposit with date and method, and the amount left for the balance |
| The wedding is a few days away | you notice too late that you need to buy the hair clip | written in the important note, it comes back as a reminder a week before the wedding |
A bride still negotiating holds her Saturday in the “Free dates” panel until the record is marked lost or no reply: if someone else asks for the same day, you see it in red before you answer, and one click opens the record of whoever has it.
The software’s home page, with made-up clients and figures: at the top, today’s job with the time to leave home, the minutes of travel and the balance still to come in; further down, the enquiries to pick up today, with the number of chasers already sent.
Wedding makeup artist: ten months with one bride in the software
Here a wedding is told the way a makeup artist’s diary lives it, month by month, from the first message to the wedding morning. Bride, town, times and figures are invented on purpose: they show the method, and no real makeup artist uses them as a price list.
The example: Giulia, bride on 19 June 2027
Giulia is getting married in Verona and wants makeup and an updo at her home, with her mother and maid of honour to be made up before leaving. The ceremony is at 11, so the first brushstroke is at 8:30. It’s a typical booking in this trade: three people, one morning, a time that won’t move by a minute.
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September 2026: Giulia asks for the Saturday and the bride’s record is created
On 4 September Giulia writes on Instagram asking whether you’re free on 19 June. You open the “Free dates” panel on your phone: that Saturday is green, and you confirm it to her yourself. The enquiry becomes a record straight away: name, phone, source “Instagram”, start time, town and, in the notes, who needs getting ready.
Try it for 14 days -
October: the bridal makeup quote with the items in the note
On 10 October Giulia asks how much it costs. On the record you enter the agreed amount, €620, and prepare the quote from your template: out comes a PDF with your logo and the bride’s details already in place. The price sits on a single line; you list the items in the note, printed in the PDF: trial in March, makeup and updo for the bride, makeup for the mother and maid of honour, waiting until the church exit for touch-ups. It goes out by email with one click from the record, and the status moves to “Quote sent” without you touching it.
The quote from your template -
November: bride’s deposit, agreement and calendar
On 2 November Giulia confirms and pays €200 by bank transfer: on the record it becomes the deposit, with the date and bank transfer as the method, and the status changes to “Confirmed”. If the software is linked to Google or iCloud, Saturday 19 June pops up in your smartphone calendar at 8:30. From the Pro plan you also prepare the contract, which in your template is called “Bridal makeup and hair agreement”: name, date, start time, town and accepted offer fill in the placeholders, and the sheet is printed and signed at the first opportunity.
The contract, from the Pro plan -
March 2027: Giulia’s makeup and hair trial
You book the trial for 13 March at 15:00 straight in your calendar app. When RegiaPro reads that calendar, the trial arrives as an appointment to sort, and with one click you file it as a commitment. After the trial you photograph the chosen look and attach it to the record, along with a photo of the hair clip Giulia will bring on the wedding day.
The connected calendar -
May: the group grows by one blow-dry
In mid-May the mother wants a blow-dry too. The amount goes up to €660 and the accepted offer becomes “bride makeup and updo, mother makeup and blow-dry, maid of honour makeup”. In the important note you write “buy fresh flowers for the updo”: on 12 June, seven days before the wedding, you find it among your tasks.
The quote from your template -
June: stops to the bride’s home and a confirmation message
A week before, you add the stops: Giulia’s home, then the church for touch-ups. RegiaPro works out what time to leave to arrive on time at the first stop, with the expected travel minutes and a safety margin you choose, and prepares the navigation link to open in the morning. On 17 June you open WhatsApp from the record with the confirmation message from your saved texts, add “see you at 8:30” and press send.
Follow-ups and messages -
19 June: last touch-up, balance and invoice
After the last touch-up Giulia pays the €460 balance in cash and you note it on the record. With the Pro plan the invoice goes out from that same record, for the full €660, and its number follows the last one issued this year. If you’re on Italy’s flat-rate scheme (regime forfettario) it goes out without VAT, with the legal wording for your scheme and the €2 revenue stamp above €77.47.
Invoices and payments in the plans
The figures for Giulia’s wedding
Takings of €660, in two stages: a €200 deposit in November and a €460 balance on the wedding day. The record also holds €90 for the hairdresser who did the mother’s hair, €38 of calculated travel and €25 of products among out-of-pocket costs. Once those are taken off, you keep €507 for that morning, before tax; the Report does the same subtraction across all the jobs of the month and year.
Giulia’s timeline at a glance (sample data)
| When | What happens | What you do in RegiaPro |
|---|---|---|
| 4 September 2026 | Question about the date on Instagram | Free dates checked, record with source, time and town |
| 10 October | Price enquiry | €620 quote with the items in the note |
| 2 November | Confirmation and €200 deposit | Deposit logged, job confirmed, contract as PDF |
| 13 March 2027 | Makeup and hair trial | Commitment from the phone, makeup photos attached |
| 12 June | Seven days to go | Reminder about flowers for the updo |
| 17 June | Two days before | Stops, departure time, WhatsApp confirmation |
| 19 June | Wedding and €460 balance | Balance logged and invoice |
Bridal makeup prices and quotes: how to present them in the software
Anyone searching “how much does bridal makeup cost” wants to understand what they’re paying for, even before the figure. In RegiaPro the bridal makeup quote has the total on one line and the breakdown in the note: the bride reads everything on a single sheet, and you don’t rewrite your price list every time.
What to put in the note on a bridal makeup quote
Trial or no trial, makeup and hair for the bride, extra people with their service, any touch-ups or waiting time, travel costs to her home. Written like that, the note answers on its own the questions that usually arrive on WhatsApp in the evening.
The bride’s accepted offer, in one line
When the bride chooses, you sum up her choice in the accepted offer field. It’s a short line that goes into the PDFs and emails: months later, when she asks whether touch-ups were included, the answer is already written down.
A makeup and hair total that matches what you said
With VAT, RegiaPro works out the taxable amount and the tax from the figure on the record; on the flat-rate scheme it leaves the figure as it is. The amount you told the bride is the same one she reads at the bottom of the PDF.
When the bride asks to drop an item
Correct the figure and redo the quote: the new PDF gets its own number, while the first stays untouched on the record, so you can see both proposals. With Start you get 10 quotes a month, with Pro as many as you need.
The deposit that holds the bride’s Saturday
On the day the deposit arrives you log it as a deposit, with the payment method. In the contract you can call it whatever you like and write your own rules on cancellation and date changes: the amount is taken from the record.
Invoices for makeup artists with a VAT number
When you register for a VAT number as a makeup artist, you choose your tax scheme and ATECO code with your accountant. In RegiaPro you enter the scheme once in the settings, and every invoice on the Pro plan follows it: numbering that restarts in January, PDF with your logo, the payer’s details when it’s a company.
Bridal makeup trial: date, photos and the message the day before
The trial is when the bride decides whether to trust you. In RegiaPro it sits alongside the wedding, on the same record, so on the wedding day you have in front of you what you decided together.
If the makeup trial is included in the price
It stays inside the wedding record: you note the day in the calendar you already use and, if the read link is active, RegiaPro shows it among your commitments next to the confirmed weddings.
If the makeup trial is paid separately
Give it its own record, with its own amount and payment: quote and receipt stay separate from the wedding’s, and the Report counts it as a job in its own right.
Photos of the finished look and notes on products
At the end of the trial you attach photos of the made-up face, the updo from behind and the accessories. In the notes you write the products used and what to change, for example a lighter lipstick for outdoor photos.
The message to the bride the day before the trial
Among your WhatsApp texts you keep one for the trial and one for the wedding. One tap on the record and the chat with the bride is open, message included: adjust the address if needed and you press send yourself.
Mobile bridal makeup: stops, departure time and travel costs
Almost every bridal makeup is done at the bride’s home or at the reception venue. A mobile makeup artist also sells the journey, and RegiaPro puts it into numbers.
The cost of travelling to the bride, before the quote
In the event town field you type the town and press “Calculate”. If several places share the same name, RegiaPro shows them and you pick the right one; then it works out kilometres, driving time, fuel and tolls from your starting address. To do this it uses your own Google Maps key, which you paste once in the settings.
The morning’s stops: bride, maid of honour, church
On confirmed jobs you add up to six stops, each with its own address: the bride’s home, the maid of honour’s home, the church. You put them in order by dragging them, and RegiaPro prepares the navigation link to open or copy.
What time to leave with your makeup kit
From the record you ask for the departure time to arrive on time at the first stop: RegiaPro uses the start time on the record, the expected travel minutes for that time of day and a safety margin you set.
The real margin on mobile makeup
The travel cost stays on the bride’s record; in the Report, together with assistants and products, it counts against the takings for the month and year. So you set your call-out supplement by looking at what each kilometre really costs you.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Make-up courses: students and brides in the same program
Many make-up artists teach: the beginner course, bridal make-up, refresher classes for colleagues. RegiaPro puts courses in the same program as your brides.
Already today: the in-person course in your calendar
The course dates in the calendar, next to make-up trials, synced with Google and iCloud. Students among your contacts, with reminders; from the Pro plan, invoices go out from your own Fatture in Cloud account.
New: paid video courses and live streams
Recorded lessons and live lessons, from the browser, that only paying students can watch.
New: bundles and subscriptions
A course in several sessions sold as a bundle, or a subscription to online lessons. Whoever buys joins your contacts.
Makeup artist booking software, salon software or your phone calendar?
Searching for makeup artist booking software on 14 September 2026, the top results were almost all programs for hairdressers and beauty salons. We read the pages of two of them and the list of the others: they’re well made for businesses with chairs, a till and staff on site.
| Salon software | Phone calendar | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Salons, beauty centres, barbers | Anyone, to remember times | Makeup artists and hair stylists who work on location for ceremonies |
| What it handles | Slot appointments, till, product stock, staff rotas | Date, time, place | Brides, quotes, contracts, deposits, stops, travel, invoices |
| Price | Not stated on the pages we read | Included with the phone | From €19.90 a month, published |
| The wedding | An appointment like any other | An event in the calendar | A record with trial, group, times and figures |
RegiaPro suits your makeup artist diary if
- your clients are brides and ceremonies, booked months in advance;
- you work at the bride’s home, in a villa or a hotel, and travel matters;
- you want to know who has paid the deposit without opening online banking.
What a makeup artist gets from day one
- one record per bride with notes, photos and source;
- quotes with your logo and, moving up to Pro, signable agreements and invoices;
- linked calendar, free dates, stops and ready-made WhatsApp texts.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro costs for makeup artists
Prices are public and they’re what you pay. A makeup artist usually needs one of two plans, plus the free trial to get started.
Start for a makeup artist with a few brides: €19.90 a month
€199 paying for the whole year. Unlimited brides in your client book, the follow-up list, your WhatsApp messages, and up to ten quotes a month: right for anyone booking a few ceremonies a year; signable agreements and invoices come with Pro.
Pro for wedding season: €34.90 a month
€349 a year. It unlocks signable agreements and invoicing, and removes the cap on quotes: you can send as many as brides ask for. It’s the plan for those who live wedding season.
Studio with e-invoice XML for your makeup invoices: €59.90 a month
€599 a year. On top, it prepares the XML for Italy’s SdI system and gathers your invoices at year end for your accountant.
Fourteen days’ trial with your own brides
Two weeks with the Full features, without leaving any payment details. Access opens by itself as soon as you confirm your email, and at the end of the trial you choose.
For those who also deliver photos and videos there’s Full, €44.90 a month; the table with every line of the five plans is on the pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
Makeup artists’ frequently asked questions about RegiaPro
Can I do two brides on the same day?
Yes. The two records have the same date and different times, for example one at 7:30 and one at 13:00. On the calendar you see them one under the other, and for each you calculate stops and departure time, so you know straight away whether there’s really enough time between the first home and the second.
How do I record the mother, maids of honour and guests to make up?
They stay on the bride’s record: in the notes you write who they are and what service they get, in the accepted offer the summary, in the amount the total. If someone pays separately and wants their own invoice, you open a separate record for them with the same date and their amount.
How do I decide what to charge for mobile makeup?
Before sending the quote, press “Calculate” on the event town: RegiaPro tells you kilometres, time, fuel and tolls from your starting address. With that cost in front of you, you choose the supplement, and in the Report you see how much travel weighs on the season’s margin.
Where do I record the bride’s deposit and balance?
All on her record. The deposit goes in the deposit field, with the date and how it arrived; you split the balance into instalments if the bride pays in parts. You see what’s outstanding wedding by wedding and across the whole season, and with Pro you invoice the agreed total.
How do I reply quickly to a bride asking about a date?
From your phone open the “Free dates” panel: green Saturdays are still to sell, red ones already have a record and tapping them shows whose. If the day is free, open the bride’s record straight away with the date and phone number: the enquiry stops living only in your Instagram messages.
How do I remind the bride of the trial or wedding time?
You prepare once the messages you always use, for example “see you at the trial” and “tomorrow morning I’ll be with you at 8:30”. When you need one you pick it from the record, WhatsApp opens with those words and you send it from your own number.
Can I keep photos of the looks I’ve done?
Yes. Every record accepts images and documents, JPG, PNG, PDF and Word, with a limit of 15 MB per file. Next season, when a friend of Giulia’s asks for the same updo, you find it by searching for the bride by name or phone.
Can I use it on my phone, between one client and the next?
Yes: all you need is the browser, on your phone as on your laptop at home. If you link Google Calendar or iCloud, you also see confirmed weddings in the calendar you already use, with the start time.
Text reviewed on 14 September 2026, checking every feature mentioned against the real software. Giulia’s story is invented; the comparison with salon software comes from their public pages, consulted on that date. Found a difference between these lines and your RegiaPro? Let us know at info@regiapro.it: we’ll correct it.
Try RegiaPro with the next bride you make up
Take the next bride who writes to you and open a record for her: quote, deposit, trial, the morning’s stops. In two weeks, with Full switched on, you’ll know whether the diary can handle your season; then you choose the plan.
You often work with them, and they have a page too: software for floral design, event venue software, software for party entertainers. The full list of trades is on the professionals page.