Print shop software: CRM for printers and sign makers
RegiaPro is print shop software for people who print and build signs to order: quotes, approved proofs, deposits and invoices on one side, clients to follow up, installations to book and repeat orders on the other. The “Signs and print” option is already selected in the steps.
Built for more than 50 trades: this one is already set up for yours
Second fitting: Thursday
measurements and dates on the client record
Today in RegiaPro
Example with made-up data
12
Enquiries
+3 this month
5
Fittings booked
this week
€2,100
Deposits
+2 this month
Measurements taken and saved on the record
10 min ago
Second fitting booked for Thursday
yesterday
Job ready for delivery
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for print shop software and a CRM for printers and sign makers are switched on. Turn on what you really need: we’ll pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
A small print shop juggles jobs that take an hour and jobs that take a month: a hundred business cards, a couple’s wedding invitations, the banners for a village fête, the illuminated sign for a shop opening in three weeks. Every job has a file to check, a proof to get approved, a price given over the phone and someone who has to pay. Print shop software is there so nothing goes to print without a written yes and a recorded deposit. RegiaPro opens in the browser, at the counter or on your phone during an installation, from €19.90 a month.
What you’ll find inside RegiaPro: from measurements to delivery
One program for clients, fittings, documents and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
Measurements and fittings
Measurements in the client’s record, fittings with their dates, right up to delivery.
How it works -
Several versions of the quote
The client changes their mind? From the same record you prepare a new quote with its own number: the earlier one stays as it was.
The quote -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Software for independent print shops and sign workshops
RegiaPro suits the independent print shop and the sign workshop with two or three people across design, print and fitting. The work comes in from four directions.
The local print shop
Business cards, letterheads, prescription pads, menus, wedding invitations: short runs, files that arrive by email or on a USB stick, customers who drop by to collect.
The sign workshop
Illuminated signs, built-up letters, dibond panels, projecting signs, plaques: a survey of the shopfront, proof, production, outsourced work and installation, often with a council permit to wait for.
Digital and large-format printing
Banners, roll-ups, window graphics, van stickers, exhibition panels. Quick jobs that still need the right measurements and, sometimes, fitting.
Businesses that reorder menus and business cards
The restaurant that redoes its menus every season, the office that runs out of business cards, the shop that changes its window graphics at Christmas. Loyal clients, who need remembering before they look elsewhere.
Getting started: print jobs and signs in progress
Enter the jobs in progress, one per record: client, amount, deposit already taken, delivery or installation date. You spot proofs awaiting approval by the status “Quote sent” or “Negotiating”.
CRM for print shops: shops, businesses and private clients, order after order
RegiaPro’s CRM is there to remember the people behind every order. To see where it helps, just look at an ordinary day at the counter.
9am: the file arrives by email
A shop sends its logo for the window graphics. You record the shop (name, phone, email, where it came from) and attach the file received, up to 15 MB: next to the job stays what the client actually gave you, with its date.
11am: a price for a sign
An owner asks how much a sign for their premises costs. You note the survey on the record; you prepare the quote afterwards, as a PDF, and it goes out by email. If they don’t reply, the record comes back among the people to follow up after three days, and again after a week, two weeks and a month.
3pm: a couple needs to approve their invitations
The proof is ready, the couple want to think it over with their parents. You move the record to “Negotiating” and set the follow-up day yourself: from then on you decide the timing, and the invitations come back on the list on the chosen morning.
5pm: who still has to pay
On every record you see the deposit, instalments and what’s outstanding. In the Report the amount to collect adds up the unpaid jobs across the whole print shop.
RegiaPro’s Report as it really looks, with made-up amounts from another trade: in the first four boxes takings, to collect, costs and margin; just below, outgoings split between helpers, travel, extra costs for individual jobs and the print shop’s fixed costs.
6pm: where clients come from
Shop window, word of mouth, the surveyor who sends you shops, Instagram. Each record’s source goes into the Report, next to the takings from the jobs it brought in.
Shop signs in the software: an illuminated sign for a bar opening
Let’s follow a sign in RegiaPro with a fixed deadline: the opening of a bar. Davide, his bar and every figure in this story are made up; they don’t come from any workshop’s prices.
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2 March: the shopfront survey
Davide is opening a bar on 5 April and wants an illuminated built-up letter sign and a projecting sign. You open the record with source “word of mouth”. At the shopfront you take measurements and photos: you attach them to the record, with the fascia width, height from the ground, power supply and brand colours in the notes.
Try it for 14 days -
6 March: the proof and two quotes
You prepare the design proof in your usual program and attach it to the record as a PDF. Then two options: built-up letters only at €2,400, or letters plus projecting sign at €3,200. For each one you set the amount on the record and generate the quote; the two documents get different numbers and both are kept. In the note: materials, LED lighting, dimensions, brackets, installation included, council permit handled by the client.
The quote from your template -
9 March: the choice, the contract and who pays
Davide chooses the full option and the record’s amount goes back to €3,200. The payer is the bar’s company, which you enter as the document holder with its tax details; the quote stays in Davide’s name. The contract, included from the Pro plan, comes from the workshop’s template, titled “Proof approval and order”: it states that the attached, signed proof will be produced, and that installation happens once the client has the council permit. RegiaPro fills in name, date, total, deposit and balance.
The contract, from the Pro plan -
10 March: the deposit
The bar’s company sends €1,000 by bank transfer: it goes on the record as the deposit, with date and method, and you move the record to “Confirmed” and set the installation for 4 April from 7 to 12, before work on the bar resumes. From then on the installation is also in the workshop’s Google Calendar or iCloud.
Invoices and payments in the plans -
March: sheet metal, LEDs and wiring up the sign
Sheet metal, acrylic and LEDs cost €1,150, which you log as out-of-pocket costs for the sign, noting “sheet metal, acrylic, LEDs” alongside. The wiring is done by an electrician you trust, whom you add as a collaborator at €180. In the important note you write “get a copy of the council permit before installation”: on 28 March you find it in your task list, and you message Davide using the WhatsApp text prepared for permits.
Follow-ups and messages -
4 April: installation
From the bar’s address RegiaPro has calculated the travel, €12 there and back. The sign goes up in the morning and lights up in the evening. On completion the company pays the €2,200 balance, and from the Pro plan you prepare the €3,200 invoice made out to the company, with the next number of the year.
Invoices and payments in the plans
Who’s waiting for what, until opening day (invented data)
| Date | The workshop | Davide and his bar |
|---|---|---|
| 2 March | Shopfront measurements and photos | Explains brand and colours |
| 6 March | Proof and two PDF quotes | Compares the two options |
| 9-10 March | Contract from the template, deposit logged, installation on the calendar | Signs the proof, pays €1,000 |
| 28 March | Permit reminder | Sends the copy of the permit |
| 4 April | Installation, balance and invoice | Switches on the sign, pays €2,200 |
Doing the maths with the figures on the record, €1,858 is left on that sign after materials, electrician and travel; tax and the hours spent at the bench and up the ladder are still to be accounted for.
Print proofs to approve: the sheet the client signs before printing
A typo on a thousand flyers or on a sign can’t be rubbed out. That’s why print shops have one rule: you print the approved proof. In RegiaPro that proof and the signature approving it sit on the job record.
The print proof attached to the record
The PDF or image of the proof goes among the record’s attachments, up to 15 MB. If the print file is heavier, attach a light preview: it’s enough to show what was approved.
Proof versions, from first to last
Every time the proof changes, you attach the new one and note the date and the correction: “12 March, phone number changed”. The latest version is clear without opening every file.
The proof approval contract
In the contract template you write the print shop’s terms: only the signed proof is printed, colour differences between screen and paper fall within a tolerance, errors not flagged on the proof don’t entitle the client to a reprint. Client name, date and amounts come from the record.
Signing the proof at the print shop counter
The PDF is signed in pen at the counter, or you open it from the record, forward it to the client and they send it back signed as a scan. You attach the signed copy to the record, next to the proof.
From 500 to 1,000 copies: changing the print run
If the client goes from 500 to 1,000 copies after the quote, you change the amount and generate a new quote, which gets its own number. The first stays as it was.
Wedding invitation printing: dates that don’t move
Wedding invitations are short runs that need enormous care: names, dates, venues and times must be exact, and delivery has a date nobody can move.
The invitation delivery date on the record
For a print shop the date that matters is when the invitations are delivered, usually months before the wedding. That’s the one you put on the record; the wedding day goes in the notes.
Invitation proofs reviewed with the couple
The couple approve together, often with their parents. You attach every version and note the corrections with the date. When the proof is final, the signature on the contract, from the Pro plan, settles the discussion.
Paper, envelopes and seals for the invitations
In the quote note: paper and weight, format, hot foil or embossing, envelopes, seals, number of copies. If the couple add menus or place cards, a second quote with the new figure.
Who pays for the invitations: the couple or a parent
It might be the couple, it might be a parent. In “Who the documents are made out to” you enter the person paying, and the Pro invoice goes to them.
Collecting the boxes of invitations
You keep the collection message among your WhatsApp texts. When the boxes are ready you open it from the record and send it, and in the important note you can write what needs remembering a week before delivery.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Window graphics, banners and large-format printing: quick orders and payments in order
Large format lives on quick orders, often for the next day. The risk isn’t the printing: it’s forgetting the deposit, the fitting or the client who’ll be back in six months.
The banner for the fête and the roll-ups for the trade fair
A banner for a village fête, ten roll-ups for a trade fair: a record with the delivery date, amount, and in the quote note sizes, material, eyelets, finish.
The deposit before sending large format to print
For made-to-measure jobs the deposit is logged before sending to print, with date and method. The record reminds you what’s left to pay at collection.
Fitting the window graphics at the shop
Date and time on the record, travel calculated from the shop’s address, a message to the owner from your WhatsApp texts to have the window clear and clean.
The shop that changes its window graphics every season
The shop that changes its window graphics at Christmas and for the sales: once the job is done, you create the Christmas window graphics record straight away with status “New”, and November as the date to get back in touch: on that day the shop is back on the follow-up list.
The client’s logo and print files
Logos, text and photos the client sends you are attached to the record. A year later, when they reorder, just search by name or number and the files are still there.
Print shop software: print MIS, estimating tools or CRM?
On 14 September 2026 we searched for “print shop software” and “sign shop software” in Italian and read the most relevant pages. For print shops, what comes up is mainly production management systems for the printing industry and programs that calculate print quotes; for signs we found no dedicated pages. None of the pages we read gave a price.
| MIS and ERP for the printing industry | Print estimating tools | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Printing companies with production departments | Print shops calculating paper, press and finishing costs | Independent print shops and sign workshops working to order |
| What it handles | Jobs, production, stock, accounting | Quote calculation, jobs, delivery notes | Clients and their files, signed proofs, quotes, approval contracts, deposits, installation dates, invoices, costs of every order |
| Price | Not stated on the pages we read | Not stated on the pages we read | From €19.90 a month, published |
| How to try it | Sales contact | Contact or documentation | 14 days on the Full plan |
With RegiaPro a print shop works better if
- every job goes through a proof that needs approving;
- you have sign and window graphics installations to put in the calendar;
- you want to remember the clients who reorder every season.
From day one in the print shop
- one record per job, with files, proofs and signatures attached;
- a quote for every job, and with Pro the signed approval and the invoice;
- installations and deliveries on the calendar, calculated travel, WhatsApp messages.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro print shop software costs
The print shop price list is the same one published for everyone. For a print shop or sign workshop there are three plans to compare.
Start for the local print shop: €19.90 a month
€199 choosing the year. Unlimited clients, follow-ups, WhatsApp texts and ten quotes a month: enough for those who mostly work at the counter with small orders.
Pro for printing and signs all year round: €34.90 a month
€349 choosing the year. Proof approval contracts as PDFs and invoices that restart from one every January, made out to the shop’s company when needed.
Studio for the print shop with e-invoicing: €59.90 a month
€599 choosing the year. On top of Pro, the XML files to send to the SdI and a single twelve-month summary to pass to your accountant.
A two-week trial on your next sign
The complete Full plan and no credit card. The print shop’s access opens by itself as soon as you confirm your email.
If you also store photo shoots and videos for clients, take a look at Full (€44.90); the table setting out all five plans side by side is in the pricing section of the site.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
Frequently asked questions from print shops and sign workshops
Can I attach the proof and the client’s files?
Yes, on the saved record: PDFs, images and Word documents up to 15 MB each. For heavier print files you attach a PDF preview, which is enough to remember what was approved and when. Everything stays on the job record.
How do I get a client to approve a proof?
You attach the proof to the record; with the Pro plan you then generate the print shop’s approval form, with name, date and amounts already in place. The client signs it at the counter or sends it back signed as a scan, and you attach the signed copy next to the proof.
Can I offer two options for the same sign?
Yes. Each option becomes a separate quote, with its own figure and with materials, lighting and dimensions described in the note; the numbers differ and all are kept on file. Once the sign is chosen, the record’s amount goes back to that of the approved version.
The invoice has to go to the shop’s company: is that possible?
Of course. The shop company’s tax details (company name, VAT number, recipient code or certified email (PEC)) go in the “Who the documents are made out to” box. The owner you dealt with remains the name on the quote and contract; the invoice carries the company’s.
How do I put a sign installation in the calendar?
On the record you enter the day and time of the installation. Once the job is confirmed the installation appears in the linked calendar, Google or iCloud, and if you move it from your phone the record updates within a few minutes.
How do I remember the council permit before installation?
Write in the important note what needs to be ready, for example the copy of the permit: RegiaPro shows you the reminder seven days before the installation. From there you open WhatsApp with the message already prepared to ask the client for it.
A business reorders business cards every year: how do I keep track?
You find them by searching name or phone, with the files and proofs from the previous job. If you want to get ahead of the reorder, create the next order’s record in advance, with status “New”, and choose the date to get back in touch: that’s the day the business returns to your follow-up list.
Can I see how much I keep on a sign?
Yes. Panels, LEDs and profiles go in as out-of-pocket costs; an outside electrician or fitter in the collaborator field; travel is calculated from the address. On the record they sit next to the sign’s price; the Report adds them to the print shop’s total costs, next to the year’s margin.
Written on 14 September 2026, after testing every feature mentioned on the software; Davide, the bar and the sign figures are invented; the information on printing industry systems and estimating tools comes from the vendors’ websites, consulted on the same date. If at the counter you notice RegiaPro works differently from this description, let us know at info@regiapro.it: we’ll update the page.
Try the print shop software on your next sign or print order
Open the record for your next job with a proof to approve and take it through to delivery: in two weeks you’ll see whether proofs, deposits and installations stay in order without effort. During the trial Full is unlocked, and you choose the plan at the end.
Neighbouring trades: software for picture framers, web agency software, bridal shop software. All the made-to-order trades are listed on the who it’s for page.