Three answers, and your RegiaPro CRM is ready.
Type of work
What do you do? If you cannot find yourself, the last option is fine.
What do you need? The basics are switched on. Switch on what you really need: we pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries are in every plan: if you do not deliver photographs you never open them, but the price does not change. All plans compared
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
You do your job. RegiaPro runs the office.
Enquiries, quotes, contracts, numbered invoices, appointments and reminders. And around them, what you need every day: the calendar, travel, collaborators, ready-written messages and the posts of the month.
One job, start to finish, all in one place
- where it starts Travel costs and timed reminders Type in the town: kilometres, tolls and your own time are already counted. And every follow-up has its date. How it works ›
- the negotiation Quote, contract and invoice You write the details once, in the client record. The accepted quote becomes a contract, then a numbered invoice. How it works ›
- to the client Ready messages and a chat on your website WhatsApp and email with the text already written, and on your website a chat that answers at night too and leaves you the contact. How it works ›
Drag: there are four
and whoever writes after seeing the post lands back in a record: the loop starts again at one.
Site visit booked
mileage and tolls already worked out
Today in RegiaPro
Example with made-up data
18
Enquiries
+6 this month
5
Quotes accepted
+2 this month
€3,450
To be collected
2 deposits on the way
New enquiry for 13 June
2 min ago
Contract signed, deposit recorded
yesterday
WhatsApp reminder ready for tomorrow
yesterday
The problem isn't that you work badly.
It's that the work is scattered.
The quote in one file, the appointment on another calendar, enquiries scattered between WhatsApp and email, the message marked «to do» for nine days. RegiaPro does not change your trade: it puts the pieces back together.
Eight modules, one single program
You enter the client once. After that the modules pass them along.
Every morning it tells you who to follow up, with the message already written. Quote, contract and invoice all come from the same record.
A chat on your site that answers visitors and creates the contact for you. Inside the program, an assistant that drafts your replies. It never sends anything on its own.
It writes and schedules your Instagram posts, captions included. Today the automatic monthly plan takes its images from delivered photo jobs: that is the limit.
You deliver with your own link. The client marks the photos they want, and you find the list already made — instead of a phone call with the numbers read out loud.
Three thousand shots analysed in minutes: it groups the bursts, suggests the best frame, recognises HDR sequences and leaves them alone. It never deletes anything.
Recorded courses for sale like in a shop, with handouts, a final test and a certificate of attendance. Whoever buys becomes one of your clients.
The paid live lesson, from the browser: seats, waiting room, reminders and questions. Once the live stream ends, the recording goes back into the catalog.
The monthly or yearly subscription renews itself, with the renewal emails. And then the entry pass and the course bundle.
And what we never put a cap on
Contacts, quotes, contracts, invoices and reminders: unlimited on Pro and above. They are the product, not an add-on.
See the plansDo you deliver photos or video? There is more.
The gallery where the client marks the favourites, the choice of shots on your Mac, and the photos the guests take at the party. They live in the same software, and switch on only for those who need them.
New Do you teach your craft? Courses, live streams and webinars.
Video courses that only paying students can watch, webinars and live streams from the browser, subscriptions and bundles: in the same program as your clients and your calendar.
and it does a great deal more…
The modules tell you what it is. These tell you how much work it takes off your hands.
Second shooters and scheduling
Your shoot calendar lives inside the software and stays in sync with your Google Calendar. On every booking you record who assisted and what they cost you.
Refer one photographer: a free month for each of you. It arrives after 30 days, if they are still subscribed.
The calendar is yours. Second shooters are recorded on the job.
Your job calendar lives inside RegiaPro and stays in sync with your Google Calendar both ways: confirmed jobs you enter here show up there, and if you move one there, the new date comes back here within a few minutes.
- On every booking you record who assisted and what they cost you: that cost goes straight into the figures for that job.
- At the end of the year you find it again in the report, together with travel and out-of-pocket costs, broken down line by line.
- And there is a Collaborators page: you give a colleague your studio code, and from then on the two of you see only which days each of you is booked — never a client name, never the location, never the price, not even how many jobs you have. Your colleague does not log in to your RegiaPro: they have their own, free and with no expiry date, and the two accounts talk to each other about availability and nothing else.
Quotes, contracts and invoices
They all come from the same client record, numbered automatically with no gaps and no duplicates. RegiaPro sends the Italian e-invoice to the SdI.
One number per year, no gaps and no duplicates.
Quote, contract and invoice all come from the same client record: you type the details once and find them in all three.
- The software assigns the number. If two documents try to take the same number, the second is refused and tries again with the next one: two invoices with the same number never come out.
- And deleting a document does not leave a hole in the numbering.
- RegiaPro sends the Italian e-invoice to the SdI: 300 a year are included in Full and Studio, and on Pro it comes with the €5-a-month add-on. You read it over before it goes: once an invoice is sent, it can only be corrected with a credit note.
Costs, travel and reporting
Mileage is worked out from your own address, and you enter a second shooter's rate only once. At year end the report is already written, broken down line by line.
It counts the miles for you, and the report is already written.
You enter the address you set off from once, in the settings. From there RegiaPro works out the travel for every booking using Google Maps.
- Distance, fuel, tolls and travel time end up in the figures for that job without you typing them.
- The assistant’s fee and the out-of-pocket costs for the booking are added to the same total on their own.
- At the end of the year the report is already broken down line by line: what came in, what went out and where from. For the distances to be counted you need a Google Maps key, entered once.
Email and ready-made templates
Send email straight from the software, attachments and signature included. Write the messages you reuse once, and they serve for both email and WhatsApp.
You send email from the software, with your signature at the bottom.
Emails go out from inside RegiaPro, with that client’s attachments and the studio signature already at the foot.
- The texts you reuse are written once and called back with one tap, instead of being retyped every time.
- Worth knowing: the ready-made texts were built for WhatsApp, and email uses the same ones. On the email page you get three of them — introduction, packages, confirmation.
- The other two (asking for details, and chasing) are on WhatsApp only for now.
A Google Sheet, just like a spreadsheet
If you are used to working in a spreadsheet, you get one ready and updating itself, with your bookings and dates. Nobody has to change the way they already work.
If you work in a spreadsheet, you keep working in a spreadsheet.
Every time you change something on a job, the row in the sheet updates itself. Nothing has to be copied over by hand.
- It goes one way only: RegiaPro writes into the sheet, the sheet does not write into RegiaPro. If the two drift apart, a "Regenerate the sheet" button rewrites it from scratch.
- Every row carries a mark of its own, so the software finds it again even if someone has reordered or moved the rows.
- It is there for the assistant or the accountant who does not have the software, but does have the sheet.
A portfolio under your own studio name
An address of your own — yourstudio.regiapro.it/portfolio — showing only the work you choose. It is a small website, without having to build one.
A shop window that fills itself from work you have already delivered.
An address of your own — yourstudio.regiapro.it/portfolio — to send to someone who does not know you yet: a cover, a couple of lines about you, and your best work.
- Today the images are taken from galleries you have already delivered: it is designed for those who deliver photographs, and for everyone else it is the least useful part of the software. Better to know beforehand.
- Nothing goes in by itself. It takes two yeses, one on the gallery and one on the individual photograph, and the client’s name appears only if you deliberately write it.
- Remove a job and it disappears from the portfolio at once: that matters on the day a client writes «take it down».
Notifications inside the software
The bell tells you what is waiting for an answer: a new message, a balance that has not arrived. It updates by itself, you do not have to go and look.
One bell, and it refreshes itself every minute.
The bell tells you what is waiting for an answer: a new message, a balance that has not arrived, a deadline coming up.
- How long it takes: it checks again every minute. It is not an alert that arrives the instant something happens — at worst you see it a minute later.
- The notices that depend on time (something expiring in three days) come from a round the software makes every hour, and one as soon as you switch it on.
- No pop-up windows: the notices stay inside the software. And a notice you dismiss stays dismissed — it does not come back on the next round.
Step-by-step setup guides
How to connect your calendar, your sheet and your email, explained without jargon. Plus the guided tour that walks you through the software the first time.
The written guides, and the tour that takes you by the hand.
How to connect the calendar, the sheet and the mail, explained without difficult words and with the screenshots in the right places.
- The guided tour dims the screen, leaves the button you have to press lit, and tells you what to do: you move on by doing the thing, not by reading about it.
- It runs across several pages: if you close it and come back, it picks up at the step where you were.
- It is the first thing that starts the first time you switch RegiaPro on.
What it costs, all in
Final prices. You start with fourteen days on every Full feature, no card.
ON OFFER UNTIL 31 12 2026
Full Trial
For anyone still deciding.
No credit card
Start the trial- Every Full feature switched on
- It opens on its own: you confirm your email, choose your password and you are in.
- At the end of the fourteen days nobody charges you anything: you never gave us the card.
- Once the trial is over, if you do not choose a plan you move to RegiaPro Free on your own, free and with no time limit: you keep selling your photos in the Shop, and your clients, documents and galleries stay saved; galleries already delivered with downloads stay as they are. When you subscribe, everything reopens straight away.
- FAQ
Start
You work alone: the whole studio software.
- The whole studio software: clients, quotes, contracts, calendar, email, galleries, prints and albums
- Unlimited quotes and contracts
- 15 galleries and 100 GB of photos
- More space if you need it: 100 GB of photos for €5 a month, 50 GB of video for €8 a month
Pro
This is your living: the whole product.
- Unlimited quotes
- Contracts, invoices, chatbot and social
- 1,500 AI credits a month
- More space if you need it: 100 GB of photos for €5 a month, 50 GB of video for €8 a month
Full
You deliver photos and films: you need space.
- 300 GB of video and 450 GB of photos
- 70 active galleries
- Everything that is in Pro, with half again the photo space and 300 e-invoices a year
- More space if you need it: 100 GB of photos for €5 a month, 50 GB of video for €8 a month
Studio
There is more than one of you.
- The year’s accounts ready for your accountant
- Italian e-invoicing: 300 invoices a year through the SdI, included
- Your brand, and ours nowhere in sight
- More space if you need it: 100 GB of photos for €4 a month, 50 GB of video for €8 a month
What actually changes, in practice
- Enquiries are scattered across WhatsApp, email and phone
- Nobody chases last month’s quote
- At the end of a job you know what you took in, not what you kept
- Quotes rebuilt from scratch in Word every time
- You follow up whenever you happen to remember
- One record per client, with the whole history
- It suggests the follow-up to you, text ready
- Travel, collaborators and expenses in the figures of every job
- Quote → contract → invoice, same data throughout
- The list every morning, with the message ready
Born in a studio, not in an office
RegiaPro is the subscription version of the software its author has used every day, for years, to run his own business.
It never sends anything on its own
It prepares and suggests. The last click is always yours.
It never asks for your email password
Never. Your clients' replies still come straight to you.
It never deletes your data
Not even if you stop paying. It goes read-only instead.
Your data stays in Europe
And every time it starts, the software makes a backup copy of it.
Try it on your next job
Fourteen days on every Full feature, no credit card.