Event florist software: business software and CRM for florists
RegiaPro is event florist software for those who work on weddings and events: quotes, deposits, costs and invoices sit in the business software, couples, wedding planners and follow-ups in the CRM. “Flowers and decorations” is already selected: you decide what to switch on.
Built for more than 50 trades: this one is already set up for yours
Saturday 13 June: already booked
you see it before you write the quote
Today in RegiaPro
Example with made-up data
18
Enquiries
+6 this month
11
Dates confirmed
+3 this month
€3,450
To be collected
2 deposits on the way
New enquiry for 13 June
2 min ago
Contract signed, deposit recorded
yesterday
WhatsApp reminder ready for tomorrow
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for Event florist software: business software and CRM for florists are switched on. Switch on what you really need: we’ll pick the package from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
If you decorate churches and villas you need event florist software that handles what the shop till doesn’t record: the couple who come back three times to change their minds about the peonies, the altar to finish before ten, the wholesaler to pay weeks before the balance. RegiaPro gathers each event in a record, which you can check even on the phone propped on the counter, from €19.90 a month.
What you’ll find inside RegiaPro: from enquiry to the day of the event
One program for enquiries, documents, payments and the working day. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
The day of the event
The stops of the day with checked addresses and the time to leave, worked out on the traffic expected for that day.
The working day -
Delivery galleries
Photos delivered with your own link, with a password and an expiry date: the client views and downloads.
RegiaPro Gallery -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Event florist software: which florist it’s designed for
The bouquet sold over the counter you ring up as you always have. The RegiaPro record is for orders with a date, a venue, a deposit and often several people to bring into agreement.
| What you do | What you need to remember | Where you keep it in RegiaPro |
|---|---|---|
| Flower shop that also does weddings | couples, inspiration photos, delivery days | one record per couple, with date, town and attached images |
| Floral wedding designer | full installations for villas, hotels and wedding planners | whoever pays linked to the record, agreements and invoices with the Pro plan |
| Studio for ceremonies and events | christenings, communions, corporate dinners, launches | quick quotes and ready-written WhatsApp messages |
Why a florist handles events better with a record
A wedding is worth a month of counter sales, but it takes six months to prepare and is decided in one morning. That’s where you need dates under control, the wholesaler’s accounts and written answers.
Which flower orders to start from
Open a record for each event already booked for next season, with the deposit you’ve taken and the town of the ceremony. In half an hour the calendar shows you the full weekends, and you know straight away which Saturdays you can still offer.
CRM for florists: where couples come from and who sends them
In the CRM every enquiry shows the channel it came from. When you close the season, the Report separates the sources that brought fully paid weddings from those that only brought browsers.
The couple who walk into the shop on Saturday
They look at the arrangements in the window and leave a number and a date. That note becomes a record in a minute: name, phone number, wedding day, source “shop”.
The message full of centrepiece photos
Screenshots from Pinterest, the bridesmaids’ colour, the floor plan of the room: you save them on the couple’s record, so at the second meeting you pick up exactly from those images.
The wedding planner who hands you the floral design
When the agency pays, you link it to the record as the invoice recipient: company name, VAT number, recipient code and certified email (PEC) stay ready for quote, agreement and invoice.
The villa that recommends your flower shop
You enter the villa as the source. After a few seasons you know how many couples it has sent you and how much they spent, and you have a concrete reason to bring them a centrepiece as a gift.
Couples who don’t reply to the flower quote
Once the proposal has gone, the couple go back on the list of people to contact: after three days, then seven, fourteen, thirty. From the “Tasks” page you open WhatsApp with the chaser ready; then you tap “Done, I wrote” and the next follow-up moves forward, “They replied” and the record moves to negotiating, “No answer” and you close it.
Wedding flower quote: three versions for the same couple
A wedding quote is rarely just one: the flowers change, the number of tables, the budget after the first site visit. This example follows the three proposals made to one couple. Anna, Luca, the farmhouse venue, the dates and every figure are invented to explain the method.
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Anna and Luca, 22 May 2027
They’re getting married in a village church at 11 and celebrating at a farmhouse twenty kilometres away, with 90 guests. On 11 November 2026 Anna writes on Instagram with four photos of pink peonies and asks for a proposal for church and reception.
The quote from your template -
First version: peonies and an entrance arch, €2,450
On 18 November, after the first meeting, you put €2,450 on the record and prepare the quote from your template. In the note you list the contents: peony bouquet, six buttonholes, floral arch at the church entrance, twelve tall centrepieces, table plan. The PDF with the shop’s logo shows the total on one line and the description below; it goes to Anna using the email on the record, which from then on shows as “Quote sent”.
The quote from your template -
Second version: no arch, hydrangeas on the tables, €1,980
On 2 December Luca asks to get below two thousand euros. You remove the arch, replace the table peonies with hydrangeas, correct the amount and redo the document. The second proposal gets its own number and the first stays readable on the record: if in January they ask “how much was it with the arch?”, the answer is there.
The quote from your template -
Third version: low centrepieces and peonies only in the bouquet, €2,120
On 9 January 2027 they come back to the shop: they want to see each other across the tables, so low centrepieces, and peonies only for the bouquet. New amount, €2,120, and a third PDF. That’s the one they sign.
The contract, from the Pro plan -
From the third version to the flower deposit
In the accepted offer field you write in one line “version 3: peony bouquet, 12 low centrepieces, altar, table plan”: it goes into the agreement and every later email. On 15 January Anna pays a €700 deposit by card; you record it with its method, move the record to “Confirmed” and, if you’ve connected your phone’s calendar, 22 May appears there too. With the Pro plan the agreement comes out as a PDF from your template, ready to sign at the counter.
Invoices and payments in the plans
What’s left once the installation is taken down
Takings of €2,120: €700 in January, €1,420 the day after the wedding. On the record you note €760 of flowers and greenery from the wholesaler, €180 for the assistant who helped set up and €42 of travel to the farmhouse. Once the sums are done the shop keeps €1,138, before tax and hours of work; with the Report in hand, those same costs weigh on the month and the whole year.
The three flower proposals compared (example with invented data)
| Version | When | What changes | Total | Number |
|---|---|---|---|---|
| First | 18 November 2026 | Peonies everywhere, arch at the church entrance | €2,450 | 41/2026-P |
| Second | 2 December 2026 | Arch removed, hydrangeas on the tables | €1,980 | 44/2026-P |
| Third | 9 January 2027 | Low centrepieces, peonies only in the bouquet | €2,120 | 2/2027-P |
Wedding church flowers: delivery morning, stop by stop
On a wedding Saturday the van does its round before the couple wake up. RegiaPro prepares the route for you the day before, so in the morning you only have to watch the clock. The times below are Anna and Luca’s, and they’re invented.
The flower van’s stops, in order
On the confirmed record you enter up to six stops with the exact address: Anna’s house for the bouquet, the church, the farmhouse for the lunch. If the order changes you drag them, and RegiaPro builds the navigation link to open or pass on to whoever is driving.
7:00, loading the van
On the record the start is at 8:00, the bouquet delivery. RegiaPro tells you what time to leave to be on time at the first stop, adding the expected minutes on the road and the margin you chose in the settings; on the day itself the home page repeats it at the top.
9:30, the altar before the service
The church asks for everything to be finished by 10:15. It’s written in the record’s notes, together with the sacristan’s name and the number of pews to decorate, and you read it on your phone in front of the church door.
11:30, the tables at the farmhouse
The assistant who sets up with you is entered on the record with her fee. In the month’s Report that fee is already deducted from takings, without having to remember it at midnight.
The week before: vases and stands
If the glass stands come from a hire company, you write it in the important note: seven days before the wedding a reminder appears among your tasks. Put the late-night take-down in your smartphone calendar: if RegiaPro has permission to read it, it imports it among your appointments.
Wedding flower costs: wholesaler, set-up and van in the margin
People searching for how much wedding flowers cost only see the final price. You need to know how much of that price stays with you, and for wedding floral design the items that eat into it are always the same.
The costs of a single floral installation
- flowers, greenery and materials bought specially, among the out-of-pocket costs with a note (“wholesaler, peonies and ranunculus”);
- whoever helps you set up and take down, with name and fee;
- the journey to the venue, worked out in kilometres, fuel, tolls and time.
The flower shop’s fixed costs
Rent, cold room, van insurance: they don’t belong to a couple and go on the Costs page, split by category. The Report keeps them separate from job costs, so you see both the margin on jobs, month by month, and the margin for the whole year.
How much couples still owe the florist
At the top of the Report there’s also how much jobs not marked as paid still owe you. With a tick you can include pending enquiries in the figures too, to see how the season would go if you closed those negotiations.
The Report as it really is, filled in with made-up numbers. In the “Where the money goes” box you find the fees of those who help you, the trips made with the van, the extra costs of installations and the fixed costs, which for a flower shop are rent and cold room.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Wedding florist contract: six points to write down before ordering the flowers
A written agreement protects you and the couple at the most delicate moment, when you order flowers from the wholesaler that you won’t be able to resell. In RegiaPro you prepare it from the Pro plan starting from your own template: the couple’s names, the day, the town, the chosen version and the three money figures come from the record without retyping them. Here are six points worth including, to have reviewed by your adviser.
You print the document and sign it together at the counter, or hand the couple a printed copy, which they bring back signed at the bouquet trial. The generated PDF stays among the record’s documents, and next to it you can upload the signed copy.
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Seasonal flowers
If a variety doesn’t come in from the market, you replace it with one of equal value and similar colour.
Try it for 14 days -
Times agreed with the church and venue for setting up and taking down, and who opens the doors.
Try it for 14 days -
Vases, stands and structures that remain your property and when they return to the shop.
Try it for 14 days -
Deposit on signing and balance date, with the figures taken from the record.
The contract, from the Pro plan -
Until when the number of tables can change without redoing the proposal.
The quote from your template -
What happens to flowers already ordered if the date moves.
Try it for 14 days
Florist software: shop till, design visualisation or business software with CRM?
If you’re looking for flower shop software you’ll find three families of tools. For this page, on 14 September 2026, we read the product pages of two makers in the first family, while for the second we stopped at the search results.
| Till and stock for florists | Visual design of the installation | RegiaPro, business software and CRM | |
|---|---|---|---|
| What it's for | Counter sales, receipts, stock, suppliers, home deliveries | Showing the couple how the room will look, starting from a photo | Following the event from enquiry to final payment |
| The client | Walk-in shop customers | The couple during the consultation | Couples, wedding planners, businesses and venues |
| Price found | From €15 a month, or €60 per six months | Not shown in the search results | From €19.90 a month |
| Event documents | Quote and invoice | The installation design | Quotes, signable agreement, deposit, instalments, invoice |
The software is worth it for your flower shop if
- at least part of your turnover comes from weddings, ceremonies and events;
- you sometimes redo the quote two or three times for the same couple;
- you want to know how much you keep from installations at the end of the month, not just how much you take.
Inside you’ll find records, stops and installation margins
- event records with photos, notes, source and who pays;
- morning stops, departure time and journey cost;
- chasers sorted by day, ready-made WhatsApp messages, margin Report.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro costs for florists and floral design
Three plans matter for event florists, plus the trial. The figures are the published ones.
Start for the florist with a few ceremonies
Nineteen euros ninety a month, or €199 paid once for twelve months. Unlimited records, sorted chasers, WhatsApp messages and 10 quotes a month: suited to the shop that does a few ceremonies a year.
Pro for the wedding decoration season
Thirty-four euros ninety a month, €349 if you choose annual. With the agreement to sign, invoices and no monthly limit on quotes, even when a couple asks for three versions. The plan for those who live off the wedding season.
Studio for the flower shop that invoices in XML
Fifty-nineteen euros ninety a month, €599 a year. On top of Pro it prepares the files for Italy’s SdI e-invoicing exchange and, in December, hands over all your invoices in one go to whoever does your accounts.
Fourteen days’ trial on your floral installations
You try it with the complete Full plan and no payment details to enter. The account opens by itself as soon as you confirm your email; afterwards you choose whether and with which plan to continue.
Among the plans there’s also Full at €44.90, created for photographers and videographers who deliver galleries. You’ll find the item-by-item comparison of all five on the Pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
FAQ from florists about RegiaPro
How do I put bouquets, centrepieces and decorations in the quote?
The agreed total goes on the record and ends up on the price line. You describe the contents in the quote note, printed in the PDF: flower varieties, number of centrepieces, height, church and room decorations, transport and set-up. The couple read everything on one sheet.
How do I handle a couple who change their minds about the flowers?
Every time something changes you correct the amount and generate a new proposal from the record. The previous ones remain available with their figures, so in the shop you can show the three versions side by side and choose together.
The wedding planner pays for the couple: who do I address the documents to?
You link the agency to the record as the invoice recipient. Quote, agreement and invoice take its tax details, while the couple’s names and phone numbers stay on the record for the trials and the delivery morning.
Can I handle two weddings on the same Saturday?
Yes: they’re two records with the same date and different times. For each one you prepare the stops and departure time, and the calendar shows them one under the other, so you see straight away whether the van and the people are enough.
Where do I log flowers bought at the market for an event?
In the out-of-pocket costs field for that event, noting next to it “flower market, roses and greenery”. The Report subtracts that amount from takings, together with assistant and travel, and the month’s margin you read is the real one.
How do I remember to collect vases and structures after the party?
The take-down is an appointment like any other: put it in your mobile calendar and, if RegiaPro reads it, you’ll see it appear among your appointments. In the record’s notes you write the list of pieces to bring back to the shop.
Can I keep photos of the finished installation?
Yes. Images and documents (JPG, PNG, PDF, Word) are uploaded to the couple’s record, and each can be up to 15 MB. The table plan, inspiration photos and photos of the finished work stay together, ready for the next couple who ask for something similar.
Is it worth it for christenings and communions too?
Yes, with smaller amounts Start is often enough: record, PDF quote and WhatsApp message to confirm the delivery time. If the family wants an invoice, with Pro you prepare it from the same record.
Last reviewed: 14 September 2026. Before writing any line about a feature we looked it up and used it in the software. Anna and Luca don’t exist, nor do their quotes; what we say about other software comes from the makers’ websites, opened on the same day. If you notice a difference between this description and your account, an email to info@regiapro.it is all it takes for us to correct it.
Organise your next floral installation with RegiaPro
The next couple who come in with photos of peonies are the perfect opportunity: one record, three versions if needed, the deposit, the morning stops. For two weeks the Full plan is fully switched on, then you choose how to carry on.
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