Picture framer software: business software and CRM for your frame shop
RegiaPro is picture framer software that keeps your shop in order: business software for quotes, deposits and invoices on bespoke frames, and a CRM to know whose each artwork on the shelf is, when it’s due and who still has to come in. When you open the setup you’ll find “Picture framer” already ticked.
Built for more than 50 trades: this one is already set up for yours
Second fitting: Thursday
measurements and dates on the client record
Today in RegiaPro
Example with made-up data
12
Enquiries
+3 this month
5
Fittings booked
this week
€2,100
Deposits
+2 this month
Measurements taken and saved on the record
10 min ago
Second fitting booked for Thursday
yesterday
Job ready for delivery
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for picture framer software: business software and CRM for your frame shop are already switched on. Switch on what you really need: we’ll pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
A picture framer works with other people’s things: grandad’s print, a son’s diploma, an oil painting bought at auction, twelve photographs for an exhibition. Everyone arrives with an idea, picks a moulding and a mount by trying the corner samples, and then waits. In the back room parcels pile up with a little tag, and every now and then a tag falls off. Picture framer software puts a name, photo, price and date on every parcel. RegiaPro runs in the browser, on the counter computer or on your phone, and costs the shop from €19.90 a month.
What you’ll find inside RegiaPro: from measurements to delivery
One program for clients, fittings, documents and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
Measurements and fittings
Measurements in the client’s record, fittings with their dates, right up to delivery.
How it works -
Several versions of the quote
The client changes their mind? From the same record you prepare a new quote with its own number: the earlier one stays as it was.
The quote -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Frame shop software: bespoke frames, mounts and glass at the counter
RegiaPro is built for the craft frame shop with the counter at the front and the workshop behind, where the owner cuts the mouldings and assembles. Five kinds of client come to the counter.
Someone with a painting under their arm
An oil, a watercolour, a print: they pick the moulding, the mount and the glass, ask how much it costs and when they can come back.
The photographer or artist preparing an exhibition
Ten or twenty works of the same size, an opening date that won’t move and often an association or a town council paying.
Prints, diplomas, shirts, jigsaws
Objects that aren’t paintings but need treating like them: a signed shirt in a display case, a thousand-piece jigsaw to glue, a diploma with an embossed seal.
Shops, professional practices, hotels
Twenty identical prints for the rooms, the frames for a practice’s waiting room: jobs delivered on site and invoiced to a company.
Restoring antique frames
A gilt frame with pieces of gesso come away, to be restored before the painting goes back in.
To get started: the artworks already on the frame shop’s shelves
You start from the items already in the shop: each gets its own record, in the owner’s name, with the photo, the price and the promised day. The ones waiting to be collected stand out straight away, because they still have a balance to pay.
CRM for picture framers: clients’ artworks in the shop, each with its name
In a frame shop the CRM calls back people who asked for a price and, above all, tells you shelf by shelf whose each item is and how far along it is. Picture the back room split into four shelves.
The shelf of newly arrived artworks
When the client leaves the painting, you open their record: name, phone, how they heard of you, and a photo of the artwork taken at the counter in front of them, with the scratches and marks it already has. If the painting is valuable, in the notes you write the size, technique and how it was handed in.
The shelf of confirmed jobs
Here are the artworks with the price accepted and the deposit logged. You move the record to “Confirmed” and the promised day is added by itself to the shop’s Google Calendar or iCloud: you can see delivery week on your phone even on a Sunday evening.
The shelf of finished frames
When the frame is fitted, from the record you open WhatsApp with the collection notice you prepared among your texts, with the client’s name already filled in. You read it, correct it if needed, and send it.
The shelf of people who haven’t come in yet
These are the confirmed records with the balance still open. On each one you see what’s still owed; in the Report, under amounts to collect, you find the total for all the shop’s unpaid jobs.
The Report as it appears in the program, filled in with made-up numbers: at the top what’s come in, what you’re still waiting for from clients, outgoings and what’s left; further down the costs of individual jobs kept separate from the frame shop’s overheads.
Those who haven’t chosen a moulding yet
The client who looked at three mouldings and is “thinking about it” gets the quote by email. If they don’t get in touch, their record comes back among those to follow up 3 days after the email, then after 7, 14 and 30.
Where the paintings to frame come from
Shop window, word of mouth, the gallery that sends you artists, the local photographer: the source of each record goes into the Report, next to what the jobs that came from there have earned.
Bespoke picture frames in the software: twelve photographs for an exhibition
We follow this job like a countdown to an opening. Names, dates, sizes and amounts are made up for the example: they don’t come from any frame shop’s price list.
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Thirty days before: the enquiry
On 14 October Marta, a photographer, comes into the shop with a portfolio: twelve 50 × 70 prints for an exhibition in a library, opening on 15 November. You open her record with the source “gallery”. As the date you put 13 November, the day the frames need to be hung. In the notes: twelve fine art prints on cotton paper, a 3 cm black wooden frame, an 8 cm white mount, hangers for the library’s rail system.
RegiaPro Gallery -
Twenty-seven days before: two quotes
Marta asks for the price with standard glass and with anti-reflective glass. On the record you put €1,180 and generate the first quote, then change the amount to €1,380 and generate a second: RegiaPro gives the two documents different numbers and keeps both. In the note of each you describe the moulding, mount, glass, acid-free card backing and hanging included. The PDFs go out by email with the frame shop’s logo.
The quote from your template -
Twenty-four days before: the choice and who pays
Marta chooses anti-reflective and the amount goes back to €1,380. The cultural association organising the exhibition will pay: in “Who to make documents out to” you enter the association’s name, tax code and address, while the quote and contract stay in Marta’s name.
The quote from your template -
Twenty-three days before: the contract and the deposit
With the Pro plan the contract comes out of the shop’s template, which you called “Framing order”: it says the prints stay in the shop’s care until hanging, that the mount sizes are the ones approved and that the hanging happens on the set day. RegiaPro fills in Marta’s details, the date and the figures. Marta signs, the association pays €400 by bank transfer: you log it as a deposit and the record moves to “Confirmed”.
The contract, from the Pro plan -
Three weeks of mouldings, glass and mounts
Mouldings, glass and mounts for twelve pieces cost €520: they go under the record’s out-of-pocket costs with the note “materials for Marta’s exhibition”. To hang the frames you get help from a collaborator, €80, whom you log by name. The library is in another town: from the address on the record RegiaPro works out €18 of travel for the round trip.
The figures of each job -
Seven days before: the reminder
In the important note you had written “check the library’s access times for the hanging”. On 6 November the reminder appears among your tasks, and you send Marta the message to confirm the time.
Follow-ups and messages -
The day the twelve frames go up
On 13 November the twelve frames are hung. The association pays the €980 balance, and from the Pro plan the €1,380 invoice goes to the association, with the number following the last one the shop issued this year.
Invoices and payments in the plans
The figures for Marta’s exhibition (example with made-up data)
| Item | Amount |
|---|---|
| Agreed price for twelve frames | €1,380 |
| Deposit on 21 October and balance on 13 November | 400 € + 980 € |
| Mouldings, anti-reflective glass and mounts | €520 |
| Help with the hanging | €80 |
| Travel worked out to the library | €18 |
| Left for the frame shop once it’s all added up, tax and hours excluded | €762 |
How much it costs to frame a picture: the price given at the counter, written in a PDF
Almost every client asks what a bespoke frame costs while holding the corner sample against the picture. You work out the figure from your price list and your experience; RegiaPro puts it in writing, so the client finds the same figure at collection.
The frame price and what it includes
The price goes on the job record; the quote note says what makes it up: moulding code and width, mount colour and width, type of glass, backing, hanger. The client has a PDF with the total and the description.
Three mouldings held against the corner of the picture
If the client is torn between natural wood, a lacquered finish and a gilt one, for each moulding you change the amount and generate a quote. The three documents stay on file, each with its own number and figure.
People who ask for a frame price with a photo
A photo arrives on WhatsApp saying “how much?”. The reply with guide prices by size you keep among your ready texts, and send it from the record you’ve just created for that client.
VAT on the frame quote
With VAT, RegiaPro works it out from the amount given at the counter and the printed total doesn’t change. Anyone on the flat-rate scheme gets documents without VAT.
Mounts and anti-reflective glass for pictures: the details not to get wrong
These are the choices the client makes in a few minutes at the counter and remembers perfectly at collection. It pays to keep them written down in exact words.
Mount colour, thickness and window
Board colour and code, thickness, width of the sides and of the bottom margin if it’s deeper, single or double window, any fillet. All in the record’s notes, with the photo of the corner sample among the attachments.
Standard glass, anti-reflective or acrylic
Standard, anti-reflective, UV-protective, acrylic for large sizes or for shipping. The type of glass also goes in the quote note, because it’s the item that changes the price most.
The back of the frame and the hanger
Acid-free card, taped sealing, wire or ring hanger, a stand for free-standing frames. Small details that save you a call from the client a week later.
Photos of the artwork, the corner sample and the finished frame
The photo of the artwork on arrival, the one with the corner sample and the one of the finished frame before handover: three pictures on the record, up to 15 MB each, that answer almost any doubt on their own.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Framing jigsaws, shirts and keepsakes, and restoring antique frames
Not everything that comes into a frame shop is a painting. The most unusual objects are often the ones the client cares about most, and they need a bit of extra care.
The thousand-piece jigsaw
It arrives in a box or already stuck on card. You attach a photo of how it arrived to the record; in the notes you write whether it needs gluing, whether pieces are missing and what backing you’ll fix it to.
The signed shirt
It’s framed in a deep display case, with a fabric background and the signatures clearly visible. In the notes: size, position of the sleeves, background colour; in the contract, from the Pro plan, you can add a sentence about the item handed in.
The antique frame to restore
Before you touch it, photos of every side. If when you open it you find more damage than expected, you generate a new quote with the updated figure: the original one stays on file and the client sees the difference.
The old photograph and other family keepsakes
An old photograph, a letter, a medal. In the notes you write what you’ve been entrusted with; if a paper or photo restorer works on that piece for you, their cost goes on the record as a collaborator.
Picture framer software: frame calculator, variable-size business software or a CRM?
Searching for “picture framer software” and “frame shop software” on 14 September 2026 we opened the most relevant results. There are only a few programs: one that calculates the frame and prepares order forms, business software for people selling made-to-size products, the launch page of a newly released framer’s program, plus a few articles from some years ago. None of the pages we read talked about clients’ artworks held in the shop or about follow-ups.
| Frame calculation program | Variable-size business software | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Framers who want to calculate prices and previews | Windows and doors, glaziers, furniture and other made-to-size products | Framers who manage clients, artworks in the shop and deliveries |
| What it handles | Frame calculation, order forms, stock, invoices | Grid price lists, bills of materials, orders, stock, invoices | Clients, photos of the artworks, quotes, contracts, deposits, delivery dates, invoices, job costs |
| Price | Not stated on the page we read | On one page, a lifetime licence from €335 to €670 plus VAT | From the Start plan at €19.90 a month, published |
| Where it's used | On the shop computer | On the company computer | In the browser, at the workbench and on your phone |
RegiaPro is right for your frame shop if
- you always have clients’ artworks on the shelves and want to know whose they are;
- you sometimes work for exhibitions, shops and associations with fixed dates;
- you want to find, years later, what frame you made for a client.
Opening it for the first time in the frame shop
- one record for every artwork in the shop, with its photo;
- a PDF quote for every frame and, from Pro, a filled-in contract and invoice;
- deliveries on the calendar and collection notices ready for WhatsApp.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro’s picture framer software costs
All RegiaPro prices are on the website. A frame shop usually settles on one of these three, after trying it.
Start for the frame shop working with private clients
€19.90 a month, or €199 paid for the year. Unlimited clients, follow-up reminders, ready-made WhatsApp notices and ten quotes a month: the right size for a shop that works mostly on requests from private clients.
Pro for the frame shop with exhibitions and shops
€34.90 a month, or €349 paid for the year. This plan brings the framing contract as a PDF and invoices with annual numbering, which can also be made out to an association or a shop.
Studio for the frame shop with e-invoicing
€59.90 a month, or €599 paid for the year. On top of Pro, e-invoices in XML and the whole year ready for your accountant in a single file.
Two weeks’ trial with the artworks in your shop
Two weeks with Full switched on and no credit card. Access opens by itself as soon as you confirm your email.
Full, at €44.90 a month, has the space for anyone who also stores clients’ photo shoots and videos. The table with every plan is on the pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
Picture framers’ FAQ on business software and CRM
A client leaves a valuable painting: how do I record the state it was in?
You create their record at the counter and attach photos of the artwork straight away, front and back, with the marks it already has. In the notes you write the size, technique and condition. When the client comes back to collect it, the photos are there and any doubt is settled by looking at them together.
Can I prepare a quote for each moulding I suggest?
Yes. For each moulding you change the amount on the record and generate a quote, with moulding, mount and glass written in the note. The quotes for the different mouldings stay on file, numbered one after the other; when the client chooses, you put that option’s price back on the record.
How do I see the finished frames nobody has collected?
They’re the confirmed records with the balance still to be paid. On each one you see what’s still owed, and the Report gives you the total to collect for the whole shop. From each record you can open WhatsApp with the collection notice already written.
An exhibition with twelve works: one record or twelve?
A single record for the whole job, with the agreed total and the twelve works described in the quote note. If you need photos of each print, you attach them all to the same record, and the date is the hanging date.
The invoice goes to an association or a shop: is that possible?
Yes: the “Who to make documents out to” section takes the paying party’s details: an association with its tax code, or a shop or hotel, for which you need the VAT number and recipient code, or the certified email (PEC) instead. The person who brought you the works stays the named party on the quote and contract.
How do I let the client know the frame is ready?
You write the collection notice once among your WhatsApp texts, perhaps with the shop’s opening hours. Then, for each finished frame, you open it from the record with the name already filled in and send it yourself.
How do I reply to someone asking for a price with a photo?
You create the record with their name and number, attach the photo they sent you and reply with the guide-price message you saved among your texts. If they then come into the shop, you prepare the real quote from the same record.
Can I use it at the counter and away from the shop?
RegiaPro works in the browser, so on the counter computer and on your phone. With Google Calendar or iCloud linked, deliveries for confirmed jobs also show up in your phone’s calendar.
Page prepared on 14 September 2026: the features were tested on the program that day; Marta, the exhibition and its figures are made up for the example; the information on frame calculation programs and made-to-size business software comes from their websites, read on the same date. Spotted a difference between these lines and what you see at the counter? We’ll correct it as soon as you tell us at info@regiapro.it.
Try the picture framer CRM with the next artworks that come into the shop
Create records for the artworks people leave with you this week, with their photos, and follow them through to collection: in fourteen days you’ll know if the back room is more organised. During those days you have Full unlocked, and at the end of the trial you choose which plan to keep for the shop.
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