Custom shirt maker software and CRM
RegiaPro is shirt maker software that follows people who order made-to-measure shirts and, a few months later, come back for more: quotes, deposits and invoices on the business side; clients, seasonal follow-ups and messages in the CRM. The steps open with “Bespoke shirt maker” already selected.
Built for more than 50 trades: this one is already set up for yours
Second fitting: Thursday
measurements and dates on the client record
Today in RegiaPro
Example with made-up data
12
Enquiries
+3 this month
5
Fittings booked
this week
€2,100
Deposits
+2 this month
Measurements taken and saved on the record
10 min ago
Second fitting booked for Thursday
yesterday
Job ready for delivery
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for custom shirt maker software and CRM are switched on. Switch on what you really need: we pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
In a shirt shop the first order matters less than the second. The client tries one shirt, wears it for a few weeks, and if it fits well comes back for five or six: same collar, same cuffs, perhaps a new cloth from the season. Shirt maker software keeps hold of that thread over months and years, with the measurements, the cloths chosen and the figures of every order to hand. RegiaPro runs in the browser, from the counter or your phone, from €19.90 a month.
What you’ll find inside RegiaPro: from measurements to delivery
One program for clients, fittings, documents and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
Measurements and fittings
Measurements in the client’s record, fittings with their dates, right up to delivery.
How it works -
Several versions of the quote
The client changes their mind? From the same record you prepare a new quote with its own number: the earlier one stays as it was.
The quote -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Bespoke shirt maker software: workroom, shop and repeat orders
RegiaPro is designed for the bespoke shirt maker with their own workroom: the cutter, one or two seamstresses, a counter where cloths are chosen. The work revolves around four situations.
The new client and the trial shirt
You take the measurements, make a single shirt, the client wears it and washes it. Only then do you adjust and go ahead with the rest.
The order for several shirts
Five, six, ten shirts in different cloths and the same pattern, or with collars and cuffs that change from one to the next. One agreed price, lots of small choices not to mix up.
The reorder of the usual white shirts
The same client, a year later, asks for “the usual two white and one striped”. Everything depends on how quickly you find their measurements and what they ordered before.
Shirts for an occasion or a company
The groom’s shirt, the best men’s, embroidered shirts for hotel staff. Here there’s a date that won’t move or an invoice to make out to a company.
Where work gets stuck at the shirt shop counter
Measurements are on one card, cloths on another, the price in the memory of whoever was at the counter. With RegiaPro the business side keeps quotes, deposits and invoices; the CRM keeps your clients and tells you when it’s time to get back in touch.
To start: the shirt orders in the workroom
Enter the orders still in the workroom, one per record, with the promised date. Then your loyal clients, the ones who reorder every year: their measurements are the shop’s real asset.
CRM for shirt makers: made-to-measure clients come back, if someone calls them
Made-to-measure shirts wear out, and a happy client orders new ones. What makes the difference is who remembers first. In RegiaPro every moment of your relationship with the client has its place.
| What the client does | What RegiaPro does |
|---|---|
| Messages on Instagram for an appointment | Record with name, phone and source, so you know how many clients come from social media |
| Gets the price and doesn’t reply | Reappears among the people to contact on day three, seven, fourteen and thirty |
| Waits for the new season’s cloths | A follow-up date you choose, which stays fixed until you change it |
| Leaves a deposit | Deposit logged with date and payment method |
| Collects the shirts | WhatsApp message already written, balance in instalments if needed, invoice from the Pro plan |
| Hasn’t been seen for a year | You find them by searching name or phone, with all their past orders |
The follow-up when the linens and flannels arrive
When the summer linens or winter flannels arrive, the clients to tell are the ones you’ve already dressed. For each one you open the next order’s record in advance, leave it on “New” and give it a follow-up date: on that day it reappears among the people to contact, and the text of the message is already saved among your WhatsApp ones.
The screen that opens when you enter RegiaPro, here with test clients: at a glance who to call today and how much is still to collect on shirts already confirmed.
Where the clients who order shirts come from
Every record has its source: shop window, Instagram, word of mouth, the website. The Report matches sources with payments received and shows you which channel brings the clients who actually order.
A made-to-measure shirt in the software: first a trial one, then the other five
Here is how a new client becomes a regular, followed in RegiaPro with two records. Name, dates, cloths and prices are invented: they’re an example, not any shirt maker’s price list.
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First record: the trial shirt
On 14 January Andrea walks in; until now he’s bought off-the-peg shirts and always finds the sleeves short. You open the record with source “shop window” and take his measurements: you write them in the notes, or photograph the sheet and attach it as soon as the record is saved. You agree a trial shirt in white poplin, cutaway collar, one-button cuff, €130. The record’s date is the collection, 4 February.
Try it for 14 days -
The trial shirt quote, and the deposit
The PDF quote comes out of the record with the shop’s logo at the top. In the note you write cloth and code, collar type, cuff, no pocket, no initials. Andrea accepts straight away and leaves €50: you log it as a deposit and set the record to “Confirmed”. On 4 February it appears in the calendar linked to Google or iCloud.
The quote from your template -
4 February: the real test is the wash
Andrea collects, pays the €80 balance and leaves with the advice to wash it twice before judging it. In the record’s notes you add the date and the memo “comes back after washing”. Then you already open a second record for the shirts to come: you leave it on “New” and give it a follow-up date of 25 February.
Follow-ups and messages -
25 February: the return and the adjustments
Andrea’s second record reappears among the people to contact; you send him a message from your WhatsApp texts and he comes in on the 27th. The collar is half a centimetre tight after washing and the left cuff needs widening: you note the adjustments with the date, so they stay attached to the original measurements.
Follow-ups and messages -
Second record: five shirts
The same day Andrea orders five shirts: two white, one light blue oxford, one fine stripe, one linen for summer, all with the corrected collar and the initials “A.R.” on the left cuff. On the second record, the one opened on 4 February, you set collection for 10 April, copy the updated measurements from the first and enter the agreed price, €620.
Try it for 14 days -
The quote for Andrea’s five shirts
The PDF shows the €620 total; in the note you list the five shirts with each one’s cloth and code, collar, cuff and position of the initials. Andrea receives it by email and confirms the same day. With the Pro plan there’s also the contract: in the shop’s template it’s titled “Shirt order” and states that cut cloth can’t be returned; name, date, total, deposit and balance appear in place already filled in. Andrea signs and leaves a €250 deposit.
The quote from your template -
During making: embroidered initials and cloths
The initials are embroidered by an outside embroiderer: on the record you write her name and €40. You bought the five cloths by the metre for €190, and you put them under out-of-pocket costs with the note “cloths order A.R.”. In the important note you write “check initials on all cuffs”: the reminder arrives on 3 April, a week before collection.
The figures of each job -
10 April: Andrea collects his shirts
The shirts are ready on the 8th. From the record WhatsApp opens with the collection message already written and you send it. Andrea comes in on the 10th and pays the €370 balance. With Pro, you issue the invoice on the full order of five shirts.
Invoices and payments in the plans
Andrea’s numbers across the two records (example with invented data)
| Record | Price | Deposit and balance | Costs on the job | What’s left, all counted |
|---|---|---|---|---|
| Trial shirt | €130 | 50 € + 80 € | none logged | €130 |
| Five shirts | €620 | 250 € + 370 € | €190 of cloth, €40 of embroidery | €390 |
Shirt measurements: where to keep them so they’re still good next year
A shirt maker lives on accurate, up-to-date measurements. In RegiaPro they don’t sit on a card that gets lost: they’re on the record of every order, ready to copy when the client comes back.
Collar, chest, sleeves and cuffs: the starting measurements
Collar, chest, waist, hips, shirt and sleeve length, right and left wrist, shoulders: you write them in the notes in the same order every time, so you can read them all at a glance. If you prefer your own printed sheet, photograph it and attach it.
Adjustments after washing the trial shirt
Every adjustment goes with its date: “27 February, collar +0.5 after washing”. When the next order starts on a new record, you carry over the corrected measurements and a line on how you got there.
When the client changes size or shirt style
Someone loses or puts on weight, someone changes job and goes from a tie to an open collar. At the next visit you reread the last order’s notes on your phone, before you even pick up the tape measure.
Photos of the trial shirt being worn
The trial shirt being worn, front and back, the fold on the collar, the fault to correct. Images up to 15 MB each, kept on that client’s record.
Initials, collars and cloths: the details in the order note
These are the details that make a made-to-measure shirt recognisable, and also the easiest to get wrong when the order is six different shirts. In RegiaPro they go in the quote note, which the client reads and approves before cutting.
Embroidered initials
Letters, with or without full stops, typeface, thread colour, position: pocket, cuff, side below the last button. Written in the note, the client confirms them before the embroidery starts.
Cutaway, button-down, mandarin: collar types
Classic, cutaway, button-down, mandarin, two-button high collar: the note carries the collar name and, if the shop uses its own codes, the code too, so the seamstress reads the same thing as the client.
One-button, two-button or French cuffs
One-button, two-button, rounded, French cuffs for cufflinks. In a mixed order it’s best to write the cuff shirt by shirt, next to the cloth.
Shirting cloths
Poplin, oxford, twill, linen, flannel: the supplier’s name and the swatch code in the note, a photo of the swatch among the attachments. The cost of cloth bought for that order goes under out-of-pocket costs.
How the shirt quote looks to the client
A PDF with your logo, the client’s name, the total highlighted and below it, in the note, the list of shirts. If the order changes, you prepare a new quote with its own number and the old one stays as it was.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Made-to-measure shirts, prices and quotes: the price per shirt and for the order
People who walk into a shirt shop first want to know how much a made-to-measure shirt costs. People placing an order, on the other hand, need to see the bill for the whole order in writing.
The starting price for each shirt
You keep your starting prices, by cloth or cloth range, in a ready-made WhatsApp message. You send them to anyone asking from their record, in the shop’s own words.
The bill for the shirt order
On the record you enter the agreed total; the quote note explains how you get there, shirt by shirt. With VAT, RegiaPro separates it out from the total quoted at the counter; under Italy’s flat-rate scheme the document comes out without it.
Embroidered shirts for a company’s staff
A hotel dressing its staff, an office giving shirts with its logo: in “Who to address documents to” you enter the company with VAT number, recipient code or certified email (PEC). The quote stays with the person you spoke to, the invoice goes to the company.
The sheet to sign before cutting the cloth
From the Pro plan the contract comes out of your template with the order details already filled in. Some conditions worth including: cut cloth can’t be returned, a trial shirt is compulsory for new clients, delivery times are approximate, shirts not collected after a set period.
Shirt maker software: fashion software, configurator or CRM?
On 14 September 2026 we searched “gestionale camiceria” (shirt shop software) and “software camicie su misura” (made-to-measure shirt software) and opened the top results. The first search mostly brought up programs for clothing companies and shops; the second, configurators and pattern-making programs. None of them talked about deposits or following up clients who reorder.
| Management software for fashion companies and shops | Configurators and pattern-making | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Brands and shops with sizes, colours and collections | Shirt makers who sell online or draft paper patterns | Shirt makers who welcome clients at the counter and dress them for years |
| What it handles | Items, stock, production, till | 3D model, choice of cloths and details, paper pattern | Clients, measurements in the notes, quotes, contracts, deposits, invoices, order costs |
| Price | Not stated on the pages we read | On one page, licence from €2,900 to €6,900 | From €19.90 a month, published |
| Where it runs | On the company’s computers | On the website or the design computer | In the browser, at the workbench and on your phone |
RegiaPro suits your shirt shop if
- you know your clients by name and they come back to order;
- you need the measurements, cloths and figures of every order in one place;
- you want to remember to call people you haven’t seen for a season.
In your first hour at the shirt shop counter
- records for the orders in the workroom, with collection date and deposit;
- your first PDF quote with the list of shirts in the note;
- WhatsApp messages for collection and for new cloths.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
What RegiaPro shirt maker software costs
Public prices. A shirt maker usually chooses between three plans, after a two-week trial.
Start for a few shirts a week: €19.90 a month
Paying yearly, €199. Unlimited clients, follow-ups, ready-made WhatsApp texts and ten quotes a month: enough for those making a few shirts a week.
Pro for the shirt maker working every day: €34.90 a month
€349 a year. It adds PDF contracts to sign before cutting and invoicing with yearly numbering, including for shirts ordered by a company.
Studio for the shirt maker with e-invoicing: €59.90 a month
€599 a year. On top of Pro, it prepares the e-invoice XML and gathers the year’s invoices into a single file to pass to your accountant.
A two-week trial with your next trial shirt
The complete Full plan, without giving your credit card. Access opens by itself as soon as you confirm your email.
If, besides shirts, you also deliver photos and videos to clients, have a look at Full at €44.90. The comparison of all plans is on the pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
FAQ on shirt maker software and CRM
How do I find the measurements of a client who reorders after a year?
Search by name or phone number and open their last order: the notes hold the measurements and dated adjustments, the attachments hold the photos. You create the new order’s record and copy over the valid measurements, updating only the ones that changed.
Can I put different shirts in the same quote?
Yes. On the record you enter the order’s total price and in the quote note you write each shirt with cloth, collar, cuff and initials. The PDF shows the total with the full list below, so the client checks the details before cutting.
How do I let clients know when new cloths arrive?
For each client to tell, open the next order’s record, left on “New”, with a follow-up date, for example when the linens arrive. On that day it reappears among the people to contact, and from each record WhatsApp opens with the message you prepared; you send it yourself, one by one.
How do I record the trial shirt and the adjustments?
The trial shirt has its own record, with measurements, cloth and price. After washing you note the adjustments with the date and, if needed, attach photos. When the client orders the other shirts, you open a new record and carry over the corrected measurements.
Shirts for a company’s employees: who gets the invoice?
The company. In the “Who to address documents to” section you enter the company name, VAT number, recipient code or certified email (PEC). The quote and contract stay addressed to the person who handled the order for the company.
The client leaves a deposit and pays the rest in two goes: how do I log it?
The upfront payment is the record’s deposit, with date and method; you log the rest as balance instalments, one for each payment. The record shows what’s still owed, and the total across all open orders tells you how much is still to come in.
Can I see what I keep on an order, after the cloth?
Yes. The cost of cloth bought specially goes under the record’s out-of-pocket costs, with a note; embroidery or buttonholes done outside go in the collaborator field. On the record you have price and costs side by side, so the sum is instant; in the Report cloth and embroidery go into the shop’s outgoings, split by month.
A client messages me on Instagram for an appointment: how do I log it?
While you reply you create their record: name, number and, as the source, “Instagram”; and in the notes you write what they’re after: work shirts, a shirt for a ceremony, a cloth seen in a photo. The Report will count how many confirmed orders and how much in payments come from social media.
Text of 14 September 2026. The features described were checked in the software that day; Andrea and his orders are an example with invented data; information on the other programs comes from their public pages, viewed on the same date. If something in RegiaPro works differently from what you read here, write to info@regiapro.it and we’ll update the page.
Try the shirt maker CRM with your next shirt order
Pick your next new client, open the record for their trial shirt and follow them through to the reorder: in fourteen days you’ll see whether the counter runs better. Full stays switched on for the whole trial; afterwards you decide which plan to keep.
Other made-to-measure workrooms: tailoring software, bridal shop software, print shop software. If you cut and sew something else, or work in a different trade, you’ll find your page on the who it’s for page.