Moving company software and CRM
RegiaPro is moving company software built for small and medium removal firms: the CRM follows whoever asks for a quote and whoever is comparing it with two others, and the management side prepares quotes, contracts with deposits and invoices. In the steps below you’ll find “Removals” already selected.
Built for more than 50 trades: this one is already set up for yours
Site visit booked
mileage and tolls already worked out
Today in RegiaPro
Example with made-up data
14
Enquiries
+4 this month
6
Site visits
this week
5
Quotes accepted
+2 this month
Site visit booked for Thursday at 9:30
5 min ago
Quote sent for the bathroom
yesterday
Deposit received
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for moving company software and CRM are switched on. Turn on what you really need: we’ll pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
A family on the move asks for three quotes, wants a survey in the evening after work, changes their mind about the wardrobe to dismantle and picks the date two weeks ahead. Removal firms live among surveys, figures to send in a hurry, vans to book and deposits to collect. RegiaPro moving company software keeps each move on one record, with the furniture list, quotes, payments and the day on the calendar. It works from your phone; the first plan is €19.90 a month.
What you’ll find inside RegiaPro: from site visit to invoice
One program for enquiries, quotes, jobs and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
The site visit
It is a stage of the job, with its own date; the travel cost is worked out on the real route.
The costs of each job -
Maintenance contracts
The draft invoice for each period gets ready on its own. From the Pro plan.
Fees and renewals -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Moving company software for small removal firms
People who search Google for “removal company” are families or businesses that need to move. People who search for “moving company software” are the firms that then have to answer those enquiries without losing any. RegiaPro is for the latter when they have a van or two, a few trusted porters and an owner who also does the surveys.
House moves, to the upper floors
Upper-floor flats, furniture to dismantle, boxes to count, a date tied to completion or the end of a tenancy. The family wants to know what they’re paying for and what’s included, and often asks more than once.
Office moves at the weekend
Desks, archives, computers, a weekend so work doesn’t stop. The contact person changes, the company pays: you need a clear contract and a correctly addressed invoice.
House clearances and small jobs
A cellar to clear, a piano to move, a single piece of furniture from the shop to someone’s home. Short jobs, often requested at the last minute, with a price to give over the phone.
Where a removal firm loses money
You know how to load a van. The money is lost before and after: the survey done and never turned into a quote, the family waiting for an answer who chose someone else, the cash deposit taken and forgotten, the furniture lift hire nobody took out of the price. RegiaPro keeps documents and figures in the management side, people and follow-ups in the CRM.
Removal quote: from surveying the home to the PDF
“Removal quote” is the sector’s most common search, made by people choosing who to trust. The winner is often whoever sends the clearest figure, and sends it first.
Surveying the home to be emptied, room by room
In the record’s notes you write the furniture in each room, what needs dismantling, how many boxes are needed, the floor, the lift and where the van will park. You photograph the big wardrobe, the narrow stairs and the front door, and upload the images to the record: you prepare the quote in the evening with the home in front of you.
One figure for the move, with everything you saw included
On the record you enter the price of the move; the PDF lays it out with your letterhead, numbered. In the note, shown under the amount, you list the furniture, dismantling and reassembly, packing, the furniture lift and the number of crew. Whoever receives it sees at once what’s included.
How long the removal quote is valid
The quote template can show how many days the figure stays valid, and the software fills them in automatically. Useful for a move booked two months ahead, when hire costs may change.
If the family packs or dismantles themselves
They pack the books, they take the beds apart: you lower the record’s amount and out comes another quote, with its own number. The first stays archived, and you know which version the client has in hand when they call back.
CRM for removal firms: online enquiries and people comparing three quotes
Many people look for a removal quote online and write to several firms the same evening. The CRM is there so none of those enquiries goes stale and you get back in touch at the right moment.
Every removal enquiry with its source
Quote portal, website, estate agency, a client from a year ago: each record says where it came from. In the Report you find out which of these sources brings paid moves and which just wastes your surveys.
The removal survey in your diary
When you book the visit, the status becomes “Negotiating” and the follow-up day matches the survey day. On that day the family is on the Dashboard, and in the notes you have the address, floor and time.
Who is comparing three removal quotes
Once the quote is sent, the status becomes “Quote sent”. From then on RegiaPro brings it back to you four times, up to a month after sending: enough to remember those still deciding, without pestering them every day. You prepare the message once among your texts and send it yourself from WhatsApp.
The move requested through a portal late at night
Enquiries from quote portals arrive by email late in the evening. You copy each into a record from your phone with name, number, floor and preferred date; the next morning, from the record, you send the first message from your WhatsApp texts and book the survey.
Moving inventory: the Galli family from survey to the keys of their new home
Here is a move handled with RegiaPro. The family, places, dates and figures are invented: they show how the work goes, they are not a price list.
The case: a third floor with no lift
The Gallis are leaving a third-floor flat with no lift, in the town centre, for a house with a garden 38 kilometres away. Two adults, two children, a six-door wardrobe, a built-in bookcase and a full cellar. They have to leave the flat on 3 October.
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Before the move: two quotes and the Gallis’ choice
On 6 September you enter €2,150 on the record and send the quote, with the list and the items in the note: three crew for a day, van, furniture lift for the third floor, dismantling and reassembly of wardrobe, bookcase and beds, packing of crockery. On the 9th Chiara asks if they can pack themselves: you bring the figure down to €1,980 and generate a second quote. On 13 September her name is among the clients to follow up; you message her, and the next day she chooses you.
The quote from your template -
Before the move: contract, deposit and the van date
On 14 September you print the contract, which needs Pro, with clauses you wrote yourself: what’s included, what happens if a piece of furniture won’t fit down the stairs, timings on moving day, the damage cover you offer. Name, date, total, deposit and balance are already in place. The Gallis pay €500 by bank transfer, which you log as the deposit, and the job goes to “Confirmed” for 3 October from 7:30. In the important note you write “book the furniture lift and ask the council for a parking permit for the van”: on 26 September you find it among your tasks.
The contract, from the Pro plan -
During: 3 October, from the third floor to the new home
At 7:30 you arrive with the van and the furniture lift. Dismantling, loading, departure at 12:30, unloading at 2 pm, reassembly finished at 6:30 pm. On the record you enter among the collaborators the cooperative that sent you two porters, €420, and among out-of-pocket costs €370 for the furniture lift hire and packing materials. With your Google Maps key in Settings, RegiaPro calculates the travel to the new home’s town using the van rates you chose: in the example, €52.
The figures of each job -
After the move: balance, invoice and review
That same evening Chiara pays the remaining €1,480 by card, and you mark the balance as paid. With the Pro plan you prepare the invoice for the whole move. A week later, from the record, you open the message asking for a review and send it yourself on WhatsApp: for a removal firm, a happy family is worth more than any portal.
Invoices and payments in the plans
The figures for the Galli move
Agreed price €1,980: €500 deposit and €1,480 balance. The record holds €420 for the porters, €370 for the furniture lift and packing and €52 of travel, so in the Report that move is worth €1,138, excluding tax and the owner’s hours. Documents produced: two quotes, one contract, one invoice.
Before the move: Chiara’s enquiry and the survey
On 2 September Chiara Galli writes to you after requesting quotes through a portal. You create the record with source “portal”, status “Negotiating”, follow-up set for 5 September. That evening, at their home, you fill in the moving inventory in the notes and photograph the stairs and front door.
| Room | What’s moving | Notes for the crew |
|---|---|---|
| Living room | Three-seater sofa, built-in bookcase, TV unit, table and six chairs | Bookcase to dismantle, sofa through the window if it won’t fit |
| Kitchen | Fridge, washing machine, crockery in 12 boxes | The kitchen stays for the new tenants |
| Main bedroom | Six-door wardrobe, double bed, two bedside tables | Wardrobe to dismantle and reassemble |
| Kids’ room | Bunk bed, desk, toys in 8 boxes | Bed to dismantle |
| Cellar | Two bicycles, tools, 15 boxes | Access by outside stairs |
How much a move costs: crew, van, furniture lift and what’s left at the end of the month
“How much does a move cost” is among the most searched questions by people about to move. You set the price; RegiaPro shows you, month by month, how much is left after the porters’ days, hires and diesel.
The deposit when the moving date is booked
Whoever books a Saturday at the end of the month leaves a deposit. One per move, with date and payment method: in the job list you see at a glance which dates have the deposit received and which don’t.
The removal balance, in one go or in instalments
The balance usually arrives once the move is finished; for a large office it may come in two or three tranches. You log instalments when they come in, and the Report only counts as received what you’ve marked.
Porters, hires and vans
The outside crew or cooperative goes in the collaborator field, with its cost. The platform lift hire, boxes and bubble wrap are out-of-pocket costs for that move. Van, vehicle insurance, trolleys and straps are business costs: they go on the Costs page, where they’re grouped by type.
The van’s mileage
Enter the destination town on the record and tap “Calculate”, and RegiaPro estimates the round trip: kilometres, fuel, tolls and driving time, with the rates you entered in Settings. You need your own Google Maps key, entered just once.
The removal invoice
With Pro you issue the invoice straight from the move, with the agreed amount and the client’s details, within the annual numbering. With Studio, the same place produces the e-invoicing file, which you upload to the portal or pass to whoever does your accounts.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
Office moves: out-of-hours timings, company billing and contract
Office removals are a search with little competition and clients who pay well. But they need more organisation: contacts, timings, documents made out to the company.
The office contact and the company that pays
On the record the name is that of the manager who called you; open “Who you invoice” and enter the company with name, VAT number and e-invoicing address. Quote, contract and invoice come out with the right details without retyping them.
The weekend and office move timings
The job date also has a start and end time, for example Saturday from 6 am to 8 pm. If you connect Google Calendar or iCloud, the confirmed move appears in your phone’s calendar, and if you move it there the date changes in RegiaPro too within a few minutes.
Written terms for moving an office
In the contract, from the Pro plan, you set your terms for offices: who disconnects the computers, who labels the boxes, how archives and confidential documents are handled. The PDF is signed before the job and the copy stays on the record.
Desk plans and box lists
The new office floor plan with numbered desks and the box list you upload to the record as a PDF or photo. On moving day the crew looks at them on your phone.
“Tasks” in RegiaPro, filled with fake clients from another trade: who to contact today, the text already written for WhatsApp and the buttons to say how it went.
Removal company software: three kinds of program compared
On 14 September 2026, anyone searching for removal company software or moving software found, besides a company that develops custom software, two families of products.
| Suites for removal companies | Sales software for removal firms | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Established companies with warehousing, admin and international moves too | Firms that want to digitise surveys and sales | Small firms that handle each move from quote to payment |
| Focus | Quotes, operational files, warehouse, costs, invoicing | Quotes, tablet surveys, calendar, messages and follow-ups | Enquiries, surveys, quotes, contracts, deposits, instalments, invoices, costs |
| Price | Not stated on the page we read | Plans with no price on the page we read | From €19.90 a month, published |
| How to get started | Phone contact | Trial on request | 14 days, no credit card |
It could suit your removal firm if you
- get enquiries from portals and your website and some go stale without a reply;
- do surveys in person and prepare quotes in the evening;
- want to know what each move leaves you after porters and hires.
As soon as you sign in, for your moves you’ll find
- the list of moves by month, with status, figure and payments;
- a quote template ready to go and, with Pro, contract and invoice templates to adapt;
- WhatsApp texts, the calendar to connect and the year’s Report.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
How much RegiaPro costs a removal firm
Figures anyone can see. A removal firm usually chooses between Start and Pro after the trial.
Start for a few moves a month: €19.90 a month
A whole year for €199. Unlimited records, follow-ups, WhatsApp messages and ten quotes a month: for those doing a few moves a month and working mainly with private clients.
Pro for a van that’s out every week: €34.90 a month
€349 if you pay annually. It adds the removal contract as a PDF, numbered invoices for families and businesses and unlimited quotes each month. It’s the plan for those whose van is out every week.
Studio for removal e-invoices: €59.90 a month
€599 for a year. For those who want to generate the XML e-invoice in RegiaPro, hand the year’s invoices to their accountant and get guided onboarding on WhatsApp.
Fourteen days’ trial on three removal enquiries
No credit card, with what Full offers and a limit of 20 records and 2 quotes: enough for three or four real enquiries. Access opens automatically as soon as you confirm your email. The pricing page has the full plan comparison.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
FAQ from removal firms about RegiaPro
How do I put the furniture list in the quote?
In the record’s notes you write the list room by room during the survey; in the quote’s note you include what the client needs: furniture, dismantling, boxes, furniture lift, crew. On the PDF the note appears under the figure, and the family checks nothing is missing.
How do I log the deposit when the client books the date?
You note it on the record with when and how it arrived, then move the status to “Confirmed” with the moving day. In the job list the move shows the deposit received, and the record tells you how much is left to collect on moving day.
How do I see the days when I already have a move?
In the RegiaPro calendar you’ll find your jobs with their dates. If you connect Google Calendar or iCloud, you also have confirmed moves on your phone, so when a family asks for a Saturday you can answer while you’re still on the road.
Where do I log outside porters and furniture lift hire?
The porters, with their cost, in the record’s collaborator field; the hire and packing among out-of-pocket costs, with a note. The Report deducts them from that move’s takings and shows you the real margin.
The client is a company: how do I invoice them?
On the record open “Who you invoice” and enter the company name, registered address, VAT number and e-invoicing channel. From there the Pro invoice picks up the details and codes; Studio also produces the XML that Italy’s SdI expects.
Can I ask for a review after the move?
Yes. Among the WhatsApp texts there’s one for asking for a review: you adapt it once with the link to your page, then open it from the record and send it yourself, a few days after the move.
What do I put in the removal contract?
Your terms: what’s included, what happens if a piece of furniture won’t fit, who packs fragile items, timings and parking, how you cover damage, when the balance is paid. You write the template once; RegiaPro fills in name, date and figures for each client.
Can I use it during the survey too?
It opens in your phone’s browser: write the furniture list in the notes, upload photos of the stairs and front door, set the next contact. In the evening, on your computer, you prepare the quote on the same record.
Written on 14 September 2026, this page describes only features we opened and used in RegiaPro; the Galli family, the places and the numbers of the move are invented, while the comparison comes from public websites visited on that date. Reports and corrections: info@regiapro.it.
Try RegiaPro on your next removal enquiry
Enter the next family who asks you for a quote and follow them all the way to the review: in fourteen days you’ll see whether it helps you close more of the moves that today go unanswered. During the trial Full is switched on; you choose the plan afterwards.
Related trades: cleaning company software, equipment hire software, construction company software. Other trades? They’re listed on the who it’s for page.