Gardener software and CRM
RegiaPro is software for gardeners who build gardens, prune trees and work on call: quotes, contracts and invoices are created on the business side, while clients, site visits and follow-ups live in the CRM. In the steps below “Gardener” is already selected.
Built for more than 50 trades: this one is already set up for yours
Site visit booked
mileage and tolls already worked out
Today in RegiaPro
Example with made-up data
14
Enquiries
+4 this month
6
Site visits
this week
5
Quotes accepted
+2 this month
Site visit booked for Thursday at 9:30
5 min ago
Quote sent for the bathroom
yesterday
Deposit received
yesterday
- Free for 14 days, no card needed
- Works in the browser, on your phone too
- Calendar synced with Google and iCloud
- WhatsApp messages already written
- Invoices from your Fatture in Cloud, from the Pro plan
- Public prices, the same for everyone
Type of work
What do you do? If you can’t find yours, the last option is just fine.
What do you need? The basics for gardener software and CRM are switched on. Switch on what you really need: we pick the plan from here.
Your RegiaPro is ready.
Tap a plan: below you see what is inside.
There is only one price list. Photo galleries come with every plan: if you don't deliver photos you simply don't open them, and the price stays the same. Compare all the plans
What you get with
The menu
An enquiry record
The fields of your trade are highlighted
The stages of the job
Where every job stands, at a glance
In March a gardener’s phone never stops buzzing: someone who’s finished their house and wants a lawn, someone with a hedge to reshape, someone who’s spotted a leaning lime tree after the storm. Every enquiry brings a site visit, a price to send and a day to find between one shower and the next. RegiaPro gardener software puts it all on one record per client, from the first message to the last payment, from €19.90 a month.
What you’ll find inside RegiaPro: from site visit to invoice
One program for enquiries, quotes, jobs and payments. Tap a card to see how it works.
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One record per client
Calls, quotes, contracts and payments in date order: when they call back six months later, you know at once where you left off.
The Lead module -
Who to call back today
Every morning, the list of people to get back to, with the WhatsApp message already written. It goes from your own number, when you decide.
Follow-ups and messages -
Quotes from your own template
The PDF with your logo, sent as a link: you know when it was opened. If there is no reply, the program brings it back to you after 3, 7, 14 and 30 days.
The quote -
The contract without retyping
It comes from the accepted quote, with the details already in, and comes out as a PDF ready to sign. From the Pro plan.
Which plans include it -
The site visit
It is a stage of the job, with its own date; the travel cost is worked out on the real route.
The costs of each job -
Maintenance contracts
The draft invoice for each period gets ready on its own. From the Pro plan.
Fees and renewals -
Deposit, balance and invoice
Deposit and balance are recorded separately, each with its own date. The invoice comes out of the record with numbering that carries on by itself: from the Pro plan, with the XML file from the Studio plan.
The plans compared -
The calendar you already have
Appointments and jobs in your phone’s calendar: RegiaPro connects to Google Calendar and iCloud.
The connected calendar -
What is really left
A job’s costs come off that job, the business costs off the year: in December you know what is left, not just what came in.
The figures of each job -
From your phone, on site
It works in your phone’s browser: open the client’s record and attach photos and documents, up to 15 MB each.
How it works
RegiaPro up close: the real screens
This is what the program looks like inside. Sample data: the clients, the jobs and the amounts are made up.
Gardener software: business software for people who create, prune and renew gardens
A gardener looking for software usually works alone or with one or two helpers, and has three kinds of work that mix in the same month. RegiaPro keeps them apart, each with its own price and date.
New gardens to build
Ground to prepare, turf or seeded lawn, hedges, trees, irrigation system. These are the biggest jobs of the year: weeks between the first site visit and the last roll laid, and sums that deserve a signed contract.
Pruning olives, hedges and tall trees
Olives in February, laurel hedges before summer, tall trees that need a cherry picker or tree climbing. One- or two-day jobs, often far from home, with green waste disposal to include in the price.
Lawns to redo and beds to tidy
A lawn wrecked by moles to redo, a flower bed to redesign, a gravel path to widen. Clients who’ve called you once before and come back when the garden needs a hand.
The thread that holds a gardener’s jobs together
You know your trade. Where you lose time is finding the garden photo you took two weeks ago, remembering which client was waiting for the hedge price, working out who has already given you the deposit to buy the plants. RegiaPro is where these things stay written down.
Building a garden: a client’s five questions, and what you do in RegiaPro
The clearest way to understand the software is to follow a garden from the start. Names, measurements, dates and prices are invented for the example: they show how the work flows, they’re not a price list to copy.
The case: 180 square metres behind a new house
Stefano Moretti has just finished building. Behind the house he has 180 square metres of compacted earth full of building rubble, and he wants a lawn, a hedge along the neighbour’s side, two trees and automatic irrigation before summer. The nursery where you buy your plants gave him your number, and on 3 March he calls you.
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First question: “How much will it cost me?”
You create his record with phone, email, town and source “nursery”, and move it to “Negotiating” with a follow-up on 7 March, the day of the site visit. On site you measure, check where the sun falls, the water pressure and the width of the gate for the mini digger. You upload the photos of the ground and the sketch of the zones to the record. On 12 March you enter €4,900 as the amount and send the quote by email: in the note you list ground preparation, turf, four-zone irrigation, a photinia hedge, a maple and an olive tree planted.
The figures of each job -
Second question: “What if we seed the lawn?”
On 16 March Stefano wants to see the difference. You bring the price down to €4,180 with seeding instead of turf and generate a second quote: new number, while the first stays in the archive with its price. You explain that a seeded lawn can be walked on in June rather than May, and he goes back to turf. On the record you put back €4,900.
The quote from your template -
Third question: “When do you start?”
On 25 March, with the Pro plan, you print the contract you wrote once with your own terms: plant establishment, watering by the client for the first fifteen days, work suspended in the rain. Name, date, total, deposit and balance are already in it. Stefano signs and leaves €1,500 in cash for the plants: you log it as a deposit and set the job to “Confirmed”, dated 13 April from 7:30. If you’ve connected Google Calendar or iCloud, 13 April shows up on your phone too.
The contract, from the Pro plan -
Fourth question: “Who brings the turf and plants?”
You buy them. In the record’s important note you write “order the turf rolls 48 hours ahead”: on 6 April, a week before the job, you find it among your tasks. When the job is finished you log €1,718 under out-of-pocket costs with the note “turf, plants, irrigation materials”, and as collaborator Luca, the day labourer, with €650 for five days.
The figures of each job -
Fifth question: “Once the garden’s done, what do I pay?”
On 17 April the lawn is down. Stefano pays €2,400 that day and €1,000 at the end of May, after the first mow: two balance instalments, each ticked off as it arrives. With Pro you issue the invoice for the whole garden, addressed to him and numbered in the year’s series. You take the message thanking him and reminding him about watering from your ready-made WhatsApp messages and send it yourself from your phone.
Invoices and payments in the plans
The Moretti garden in figures (example with invented data)
| Item | Item | Amount |
|---|---|---|
| Ground preparation | rotavating, clearing stones, levelling over 180 m² | €720 |
| Turf laid | 140 m² | €1,540 |
| Automatic irrigation | four zones with controller | €1,350 |
| Photinia hedge | 22 metres | €836 |
| Maple and olive | supply and planting | €454 |
| Agreed total | — | €4,900 |
| Received | deposit €1,500, instalments of €2,400 and €1,000 | €4,900 |
| Out-of-pocket costs | turf, plants, irrigation materials | €1,718 |
| Day labourer | five days | €650 |
| Left for the gardener, before tax and their own hours | — | €2,532 |
Gardener quotes: from price list to PDF proposal
People searching “gardener quote” want to understand how you go from a garden seen in person to a written figure. In RegiaPro the price list stays yours, and each client’s quote comes from their record.
The gardener’s price list, uploaded once
If you have a PDF price list, with hedge trimming prices per metre or pruning by height, you upload it among your files to attach. From the email page you choose the client, attach the price list, reread the text and send: the message stays in that person’s history.
The garden price and the breakdown of plants and lawn
On the record you enter the agreed price. The quote comes out with your logo, the year’s number and the text of your template; you write the breakdown in the note, which the PDF prints under the figure: metres of hedge, height of potted plants, irrigation zones, green waste disposal. If you’re on the standard VAT scheme, VAT is separated out from the agreed amount.
Garden photos next to the price
The site visit photos and the zone drawing stay attached to the record. When the client calls back ten days later asking “was the hedge included?”, you open the record and have the garden, the price and the items you sent right in front of you.
Several proposals for the same garden
Seeded lawn or turf, young olive or mature tree: each option is a quote with its own number, generated from the same record. Earlier versions stay available, so you always know what price you proposed and on what day.
The gardener’s CRM on your phone, in the middle of the lawn
RegiaPro opens in the browser, with nothing to download, and you use it on your phone with your gloves just off. The CRM side is the part that follows people.
Spring enquiries for lawns and hedges, one under the other
In the job list you see who has written to you, what stage they’re at, the price and the town; you search by name or phone. Every client has their source: the nursery, word of mouth from a neighbour, the website, the signs on your van. In the Report you find out which of these brings the best-paid jobs.
Who’s waiting for the hedge price
Once the quote is sent, the record pops back up among the clients to contact after three, seven, fourteen and thirty days. From “Tasks” you open WhatsApp with the message ready, send it yourself, then tap “Done, I wrote” to move on to the next follow-up, or “They replied” when the client has been in touch.
In the morning, before hitching the trailer
The Dashboard shows you the day’s jobs and, if you’ve worked out the travel (you need your own Google Maps key), what time to leave to arrive on time. Below is the list of clients to contact.
The client who messages at night about a hedge
The ten o’clock WhatsApp message, “I need my hedge sorting”, becomes a record while you’re still on the sofa: name, contact, town and two lines in the notes. In the morning you find it in the list and, from the record, send the introduction text you’ve already prepared to book the site visit.
The RegiaPro Dashboard with test clients from another trade: at the top, the day’s job and when to set off; further down, who is still waiting to hear from you.
Tree pruning and felling: short jobs, each with its own record
Searches for pruning prices and tree felling costs come from homeowners who want a number before calling. For you they’re short jobs, often far away, with costs you only see at the end of the day.
A record even for one day of pruning
Pruning three lime trees in a block of flats’ courtyard or felling a dangerous pine takes a few hours, but it has a price, a date and a payment. With their own record they go into the calendar, the follow-ups and the Report just like the big jobs.
Cherry picker, chipper and disposal
Hiring the cherry picker and disposing of the brash are costs of that job: you log them under out-of-pocket costs, with a note to remind you what they were. Mower, chainsaw and van go under overheads instead, on the Costs page broken down by category.
The drive with the trailer to the client’s village
If the job is forty kilometres away, you enter the town on the record and tap “Calculate”: with a Google Maps key entered in “Settings”, RegiaPro estimates the return trip, fuel, tolls and time spent driving, at the rates you chose in “Settings”.
Three tree jobs worth tracking
- pruning the olive trees at a farm stay, paid per tree, with before and after photos;
- a felling with a stump to grind, where the client asks for the invoice in their company’s name;
- making safe a branch broken by the wind, booked for the day after the call.
Want to see it with your own work?
Fourteen days with the Full plan features, no card needed. Then you decide.
Free photos from Pexels and real screenshots of the software, with made-up data.
What a gardener costs the client, and what you keep
“How much does a gardener cost” is one of the questions clients ask Google before calling you. You set the price; RegiaPro shows you the other side, meaning what’s left after plants, workers and mileage.
The deposit to buy the plants
On new gardens the deposit pays the nursery. You log one per job, with date and payment method, and the record shows you straight away what’s still owed.
The rest of the garden in instalments
End of works, first mow, thirty days later: you split the balance as agreed and log each instalment as it comes in. The Report counts as received only what you’ve marked as paid, so your month-end figures match your bank account.
The property manager’s courtyard and the farm company’s garden
The courtyard is run by the property manager, the farm stay’s garden belongs to the farming company. On the record, in the “Who you invoice” box, you link the payer’s details: company name, address, VAT number or tax code, SDI code or certified email (PEC). With the Pro plan the invoice starts from there, with numbering that restarts in January; with Studio you also prepare the XML for Italy’s SdI e-invoicing system.
The gardener’s end-of-season Report
The Report brings together payments received, workers, travel, out-of-pocket job costs and business overheads, month by month. You see whether new gardens pay better than pruning and which month left you the most.
Gardener software: three kinds of software compared
On 14 September 2026 we read the pages that come up when searching for a program or software for gardeners. Almost all of them speak to companies with crews and machinery, and they fall into these groups.
| Management software for landscaping companies | Job reports and field service app | RegiaPro, business software and CRM | |
|---|---|---|---|
| Who it's for | Companies with crews, machinery and scheduled maintenance | Companies logging staff’s daily activities | Self-employed gardeners who look after every client in person |
| Focus | Projects, stock, final accounts, crew scheduling | Job calendar, tickets, end-of-job reports | Enquiries, quotes, contracts, deposits, instalments, invoices and follow-ups |
| Price | From €99 a month on one page, not stated on the others | Not stated on the page we read | From €19.90 a month, on the pricing page |
| Messages to clients | Not stated on the pages read | Activity summary for the client | Ready-made WhatsApp texts, sent from your phone |
Right for the gardener if
- in spring you get more enquiries than you can call back;
- you want to send the garden price the day after the site visit, with the photos to hand;
- you need to know what each job leaves you, after the nursery and workers.
What a gardener finds after first signing in
- the list of jobs by month, with stage and price;
- quote templates and, from Pro, contract and invoice templates, to rewrite in your own words;
- the WhatsApp texts, the Costs page and the year’s Report.
How to start: three steps, no card needed
You sign up, try it on your real work, and only decide at the end.
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Sign up in a minute
Your name, your business name and your email. We don’t ask for a credit card: access starts when you confirm your email.
Start the trial -
Set it up for your trade
Menus, record fields and job stages speak your language. You connect the calendar you already use.
Choose your trade here -
Try everything, then choose
Fourteen days with the Full features. At the end you choose a plan, or you stop: nothing renews on its own.
See the plans
What RegiaPro costs a gardener
The price list is public, and the prices are what you pay. For a gardener three plans matter, plus the trial.
Start for pruning and small garden jobs: €19.90 a month
€199 if you choose yearly payment. Unlimited records, follow-ups, WhatsApp texts and a cap of ten quotes a month: for those who mostly prune and do small jobs and agree things verbally.
Pro for garden builders: €34.90 a month
On the yearly plan it’s €349. You get contracts to sign for new gardens, numbered invoices and no cap on quotes, which comes in handy in March. For those building gardens all year round.
Studio for the gardener with e-invoicing: €59.90 a month
€599 for a whole year. It adds the e-invoice XML, a single bundle of invoices at year end to pass to your accountant and WhatsApp help to get started.
A fourteen-day trial on a spring garden
Free and no card needed: Full features, up to 20 records and 2 quotes. Access opens by itself as soon as you confirm your email. The item-by-item comparison of the five plans is on the pricing page.
Why you can trust it: your data stays yours
What matters before you put your clients into a new program.
Your data stays in Europe
On servers in Europe. Each business sees only its own data: the database itself enforces the separation.
If you stop, your data stays yours
The account goes read-only and nothing is deleted unless you ask. We send you a copy in a readable format.
Prices written up front
A public price list, the same for every trade: you can read it on the pricing page before you sign up.
You talk to a person
Born in a studio in Tuscany, not in an office. Write to info@regiapro.it or use the contact page.
Gardeners’ FAQ about RegiaPro
How do I put plants, lawn and irrigation in the quote?
Enter the total you agreed on the record and, in the quote note, the items one per line: square metres of lawn, metres of hedge, irrigation zones, plants with pot size. The PDF prints the note under the figure, and the client sees what’s included.
Can I send my price list to clients?
Yes. You upload the price list just once in the Files to attach section; when you write to a client from Send Email you select it as an attachment and send. The message with the attachment stays logged in that client’s history, so you know who you’ve already sent it to.
I buy the plants myself: where do I log them?
On the job record, under out-of-pocket costs, with a short note such as “plants and turf rolls”. The Report takes that figure off the garden’s takings, and in the end you see the real margin instead of just the total invoiced.
How do I keep track of the day labourer?
On each job’s record you enter his name and what you paid him for that garden. The Report adds up these costs month by month, and tells you how much you spent on outside help during the season.
The client wants to pay in instalments: how do I log it?
You log the deposit with date and method, then split the rest into the instalments you agreed and log them one at a time. On the record you always see what’s left, and in the job list you can tell at a glance who has paid in full and who hasn’t.
How do I find a client from last year?
In the job list choose the year and type the name or number in the search box: you find the 2025 hedge record, with photos, price and notes. For the 2026 lawn you open a new record and note what you did last time.
Do I need to install anything on my phone?
No: it opens in the browser, on your phone in the garden as on your computer at home. With Google Calendar or iCloud connected, you also find confirmed jobs in the calendar you already use, and if you move a day because of rain the date updates in RegiaPro a few minutes later.
Where do I start in March, when everything comes at once?
With this week’s enquiries: one record each, with the site visit day as the follow-up date. Then the jobs already confirmed, with date and deposit. People who called you in past seasons you add on the day they get back in touch.
Updated on 14 September 2026. The features this page talks about were checked one by one in the software; Stefano, his garden and the figures are an invented example, and the software table is based on websites visited that day. Something doesn’t match the RegiaPro you use? A couple of lines to info@regiapro.it are enough to let us know.
Try RegiaPro on a spring garden
Pick the next garden to quote and follow it with RegiaPro from the site visit to the last instalment: it’s the quickest way to see whether it saves you time in the busy season. For two weeks the Full features are on, then it’s up to you.
Trades close to yours: grounds maintenance software, pool maintenance software, construction company software. Every trade has its own page, all gathered on the who it’s for page.